Long Term Substitute: Finance Manager… at Framingham… · Framingham

FRAMINGHAM PUBLIC SCHOOLS

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Long Term Substitute: Finance Manager (0.42 FTE)
Department of Special Education

From November 16, 2026 until February 1 2027

• None

• Educational Requirement:A Bachelor's Degree from an accredited college or university is preferred (ideally in Accounting, Finance, Business Administration, or a related field).

• Professional Experience:A minimum of five (5) years of successful experience in a public school setting is highly preferred, with demonstrated expertise in municipal finance or school operations.

• Language Proficiency: Bilingual proficiency in Spanish and/or Portuguese is preferred.

1. Financial Literacy & Data Analysis: Mastery of municipal accounting principles, budgeting processes, and spreadsheet operations to track complex, multi-million dollar out-of-district funding streams.
2. Software & Technology Proficiency: Expert-level command of MUNIS, X2 (Aspen), Google Workspace, Smartsheets, Laserfiche, OLI, MicroMain, and Frontline platforms.
3. Regulatory Compliance: Comprehensive knowledge of Massachusetts Department of Elementary and Secondary Education (DESE) regulations, including Circuit Breaker reporting and SIMS enrollment protocols.
4. Relationship Building & Collaboration: Proven capacity to act as a primary operational liaison between out-of-district teams, general business operations, legal counsel, and private/collaborative schools.
5. Organization & Systems Management: Exceptional ability to establish, streamline, and maintain organized digital and physical office systems while managing multiple tasks under tight state deadlines.
6. Independent Initiative: Demonstrated capability to work independently, conduct research, generate complex financial reports, and proactively recommend process improvements.
7. Adaptability & Process Growth: Ability to embrace, adapt to, and implement changes in operational procedures driven by legal updates or technological innovations.
8. Confidentiality & Discretion: Commitment to maintaining strict confidentiality regarding sensitive student, legal settlement, and financial records.
9. Communication & Interpersonal Skills: Clear, precise, and effective verbal and written communication skills to field questions from district leadership, parents, and state agencies.
10. Problem Solving & Discrepancy Resolution: Sound reasoning skills to identify discrepancies in invoicing, resolve billing disputes with state entities or other LEAs, and establish valid cost conclusions.
11. Cultural Proficiency: Demonstrated cultural proficiency and competence in fostering an equitable and inclusive district environment for all staff, students, and families.
12. Professionalism & Composure: Maintain regular, predictable, and punctual attendance; exhibit professionalism in responding to high-stakes or unpredictable classroom situations.

I. Strategic Financial & Budgetary Management

• Formulates annual budget projections for out-of-district (OOD) student tuitions and transportation pipelines, adjusting for cost changes, private school rate restructurings, and student graduations or age-outs.

• Manages all aspects of the multi-million dollar OOD tuition ledger, creating purchase orders, monitoring unencumbered accounts, and updating changes dynamically.

• Reviews agency payment breakdowns for cost-share agreements between FPS and external state entities like DCF or DMH.

• Calculates costs for non-resident tuition programs, constructs outgoing invoices, tracks receipts, and coordinates deposits with the core Business Operations team.

• Completes detailed year-end tuition expense audits combining MUNIS line items to fulfill required state End-of-Year (EOY) reporting.

II. Program Tracking & Compliance Operations

• Acts as the operational district liaison between out-of-district placement coordinators, business operations, collaborative schools, and DESE regarding OOD student accounts.

• Tracks approximately 250+ active and pending OOD students daily on specialized tracking systems to provide real-time updates for administrative and School Committee reports.

• Directs annual DESE Circuit Breaker reimbursement operations, processing form uploads, analyzing qualifying student criteria, and preparing complete audit files for state inspection.

• Formulates and maintains DESE-mandated student placement contracts, collaborating with legal counsel on specialized settlement agreements and custom contract provisions.

• Compiles documentation and processes special approval (Sole Source) placement requests for unapproved OOD programs, 1:1 aides, or home-based services following DESE compliance rules.

• Partners with ACCEPT Collaborative's Medicaid liaison to file quarterly and annual OOD tuition expense calculations broken down by program.

III. Accounts Payable & Procurement Logistics

• Audits, processes, and approves all monthly OOD tuition billing, extended evaluation invoices, and specialized vendor or parent transportation invoices.

• Coordinates out-of-district transportation cost matrices to assess per-student expenses for Circuit Breaker filing; fields intake forms and calculates annual estimates alongside the McKinney-Vento liaison.

• Issues and records department requisitions within the MUNIS system.

• Directs order workflows for specialized testing supplies, diagnostic metrics, and programmatic hardware across district classrooms.

• Manages invoicing, tracking, and payments for translation and interpretation services utilized across the Special Education Department.

IV. Data Integration & Student Information Systems (SIS)

• Logs monthly attendance profiles into X2 for all OOD students, flagging structural absences with coordinators when milestones are exceeded.

• Oversees the lifecycle of OOD data positions in X2, processing entries for new placements, withdrawals, transfers, and specific private school and DESE tracking codes for proper SIMS reporting.

• Validates upcoming graduation paths in X2, logging diploma data, post-secondary tracks, and adjusting structural indicators for continuing 12th-grade students.

• Delivers baseline data to the Management Information Systems (MIS) Department to verify programmatic eligibility and ensure accurate Chapter 70 enrollment reporting.

Other duties as assigned by the Director of Special Education.

1. Mobility, Navigation & Travel: Must move about and traverse throughout the school building and grounds; requires the ability to navigate effectively throughout classrooms, cafeterias, and playgrounds for supervision and instruction. Must be able to engage in frequent standing, walking, bending, stooping, kneeling, and reaching. Must navigate tight spaces between desks and move furniture to reorganize learning spaces.
2. Stationary Tasks: Often remains in a stationary position for considerable periods of time for instructional delivery, administrative tasks, and meetings.
3. Sensory Requirements: Must be able to see and hear continuously to ensure student safety, monitor classroom operations, and provide instruction in active school environments. Continuous need for close and distance vision to monitor students, along with auditory acuity to hear in crowded environments.
4. Communication: Must communicate effectively and clearly with students, parents, and district personnel in person, via email, and on the telephone or video conference.
5. Manual Dexterity & Technology: Frequent use of hands to finger, handle, or feel. Must be able to operate a computer, input data, and utilize instructional technology and office productivity machinery continuously throughout the day.
6. General Physical Strength: Ability to lift, move, and position classroom materials and equipment (up to 30 lbs) such as books, supplies, and bulk student devices.
7. Working Environment: Must be able to adapt to dynamic, higher-noise school environments during classroom instruction, recess, and observations. Must be able to sustain exposure to high noise levels, classroom germs, and potential for rapid temperature changes.
8. Interaction & Focus: Must interact routinely with diverse stakeholders, meet multiple high-level demands simultaneously, and maintain focus on student needs amid frequent interruptions.
9. School Environment Exposure: Ability to navigate and function effectively within diverse school settings, including classrooms, cafeterias, and playgrounds, which involve varying noise levels and high-activity environments. Ability to sustain a very high level of social interaction.
10. Behavioral De-escalation & Resilience: Capacity to remain calm and professional when exposed to student behavioral challenges or high-stakes emotional situations; ability to model and apply de-escalation techniques as needed. Likely to be placed in conflict situations where parents and students might become angry or unpleasant on a regular basis.

• Director of Special Education (and/or designee)
• The performance of this job will be evaluated as per the Framingham School Committee Contract.

• None

• This position is classified as Non-Exempted (Hourly)

• Covered under the Framingham School Committee Contract.

• The District reserves the right to transfer personnel as needed.