Immigration Consultant at Fragomen in Warsaw

Immigration Consultant

Location: PL-Warsaw

Job Description

Immigration Consultant

Contract: Permanent, Full Time

Team: Poland Inbound

Office Location: Warsaw, Krakow, Gdansk or Wroclaw offices will be considered, but will depend on business need

The role:

As a consultant, you will play a vital role in delivering high-quality services by leveraging your legal expertise to support Fragomen’s clients directly. You will provide practical, hands-on guidance throughout the immigration process - counselling clients, assessing eligibility, and managing the end-to-end preparation and submission of applications to local government authorities. Your work will be essential in enabling foreign employees of our clients to live and work in Poland compliantly.

In addition to your casework, you’ll be responsible for ensuring the accuracy and compliance of documentation in line with established procedures, while actively collaborating with your team on administrative and organisational tasks.

Day-to-day coaching and weekly reviews will be provided by senior consultants, with managers and senior managers overseeing long term performance and training.

What your day will look like:

• Supporting exceptional client relationships by delivering professional and efficient communications
• Conducting legal research as required to support complex casework
• Uploading and managing documentation with local Immigration Authorities
• Acting as a secondary point of contact for clients
• Providing guidance and regular updates to assignees regarding their applications
• Managing a caseload in an organised and efficient manner while adhering to deadlines
• Participating as required in client reviews and meetings
• Preparing reports and being involved in presentations and training

The team:

You will be joining a dynamic team of immigration professionals working in a fast-paced, international environment. Collaboration is at the heart of what we do - teamwork, knowledge sharing, and mutual support are essential to our success. As we build our presence in Poland, you’ll have the opportunity to contribute meaningfully from day one while being supported by a culture that values empowerment, growth, and continuous learning. It’s an exciting time to join a team where your expertise will have a real impact.

What we are looking for:

The successful applicant for this role will have Polish Inbound immigration experience, however you do not need to be a Polish-qualified lawyer.

Essential criteria:

• Experience advising on corporate immigration matters and the ability to manage a high case load as per business need
• Knowledge of Polish immigration
• Strong attention to detail and a high level of productivity
• The ability to multitask in a fast-paced environment with competing demands
• The ability to meet assigned deadlines and communicate progress to supervisors
• Flexibility and initiative in your approach, contributing to a positive work environment
• The ability to develop strong working relationships with team members
• Excellent written and verbal communication skills
• Good organisation skills with ability to plan, prioritise, meet deadlines and manage multiple small-scale projects
• Professionalism, quality service and a “can do” attitude to internal members/departments of the Firm as well as external clients and vendors

What we offer:

A career at Fragomen will provide you with the opportunity to work in an exciting environment for a broad range of clients, where no two days will be the same. You will face interesting challenges, and will work with dedicated, friendly and ambitious people, where providing exceptional client service is at the core of what we do. We are extremely proud of our workforce at Fragomen, and we are fully committed to providing equal opportunities.

At Fragomen, we value our employees and are committed to providing a comprehensive benefits package that supports your well-being and professional growth. Our offerings include (but are not limited to):

• Competitive Salary: We offer salaries that reflect your skills and experience
• Health and Wellness: Private Medical Insurance
• Protection and Security: Pension scheme
• Professional Development: Access to our e-learning platform
• Hybrid Work Arrangements: The Firm embraces a global hybrid working policy. We are dedicated to fostering a flexible work environment that enables our people to perform at their best. Our hybrid model strikes a balance between in-office collaboration and the option to work remotely

What to expect:

• Once you have submitted your application, our Talent Acquisition team will review your skills and experience. If these match the requirements of the position, a member of our team will contact you to schedule an initial phone call.
• If shortlisted, you will be invited to participate in our interview process, which will consist of at least two stages, one of which will be conducted in-person. Depending on the role, you may also be required to complete a written assessment.
• After the interviews, we will carefully evaluate all candidates and make our final decision. You will be notified of the outcome and feedback will be provided.
• At Fragomen, we are committed to fostering an inclusive and accessible workplace for all applicants and employees. If you require any specific accommodations or support during the interview process, please let us know, and we will consider what reasonable adjustments are possible to meet your needs

Who we are:

At Fragomen, we are more than a global immigration services provider – we are pioneers shaping the future of mobility. With a passion for navigating the complexities of immigration, we help individuals and businesses transcend borders, unlocking opportunities around the world. As a forward-thinking, global business, we combine deep expertise with innovative technology to craft solutions that not only simplify the immigration process but also drive strategic success for our clients. Whether it is assisting multinational companies or helping people start new chapters in their lives, we are driven by the belief that global movement is the key to unlocking a world of possibilities.

We are proud of our team spirit, and we like to reflect this in the way that we work and everything we do. Our Responsible Business Practices ("RBP") prioritize Fragomen's social responsibility through a cohesive strategy covering five key focus areas: Corporate Social Responsibility, Culture and Inclusion, Sustainability, Well-Being and Pro Bono. Our RBP initiatives offer great opportunities for everyone at Fragomen to feel included, get involved and shape thoughtful initiatives and activities. For more information, please visit our website – https://www.fragomen.com/about/responsible-business-practices.html.

Fragomen is committed to promoting equal opportunities for all employees and applicants, regardless of race, ethnicity, heritage, gender, age, religion, disability, sexual orientation, gender identity or intersex status.

All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position’s location, and conducting a comprehensive background check, where permitted by local regulations. We use limited AI‑assisted tools for administrative screening purposes only - never for decision‑making. All hiring decisions are made by people. Applicants may have rights to information and explanations regarding the use of such tools, or request human review, as required by applicable regional laws.