RQ00832 - Privacy Impact Assessment… at Flexstaf IT · Toronto

MSP Notes

Shortlist Date: 2026-10-29, 10:00 a.m.

Must Haves:

• Minimum 5 years' health care experience conducting privacy assessments and reviews on medium to high complexity projects 20 Points
• Minimum 5 years direct operational level privacy experience in a health sector and/or IT environment or both 20 Points
• Minimum 5 years' experience in developing privacy policies and procedures, requirements, or controls 20 Points
• Minimum 5 years' experience drafting and reviewing privacy requirements for data sharing agreements 15 Points
• Experience with the Personal Health Information Protection Act, 2004 (PHIPA), including requirements for Health Information Network Providers (HINP) and Electronic Service Providers (ESP). Experience working with prescribed statuses is considered an asset. 10 Points
• Familiarity with Application Programming Interface (API) functionality and management 8 Points
• Familiarity with Electronic Medical Record (EMR) or Hospital Information System (HIS) infrastructure, design, and data flows 7 Points

Location: 3 days onsite (subject to HM's discretion)

Public Sector Experience: must have

# of submissions/supplier: 1

Job TitleRQ-2026-009895 - Sr. Privacy Specialist for DxHDescription

The purpose of this procurement is to acquire a Senior Privacy Specialist to provide dedicated privacy subject matter expertise to assist with supporting privacy matters related to a number of key Information Technology projects that include, but are not limited to, Provincial Health Services Directory, Electronic Health Record (EHR) initiatives, Provincial Viewers, Patients before Paperwork initiatives. The Agency is seeking a Privacy resource to ensure that The Agency maintains compliance with its legal and contractual privacy obligations and builds privacy into the design of projects that involve personal health information (PHI), thus reducing risk for the organization and protecting the trust and privacy of individuals whose PHI we manage.

Required Skills:

• Minimum 5 years direct operational level privacy experience preferably in a health sector and/or IT environment
• Minimum of 5 years' health privacy experience conducting privacy impact assessments on medium to high complexity projects
• Minimum 5 years' experience developing privacy policies and procedures, requirements or controls
• Holds an undergraduate or graduate degree in health, policy, IT, security, law or a related discipline
• Experience with the Personal Health Information Protection Act, 2004 (PHIPA), including requirements for Health Information Network Providers (HINP) and Electronic Service Providers (ESP). Experience working with prescribed statuses is considered an asset.
• Familiarity with OntarioMD EMR certification
• Familiarity with EMR or HIS infrastructure, design, and data flows
• Familiarity with Application Programming Interface (API) functionality and management

Responsibilities:

The Senior Privacy Specialist will lead and support various initiatives, including, but not limited to:

• Develop privacy policies and procedures
• Conduct privacy impact assessments for low to high complex initiatives
• May be required to support investigating privacy incidents, patient inquiries, and privacy requests of any kind
• Identify and assess privacy risks
• Provide privacy advisory support to business teams
• Lead and/or participate in Agency, regional or provincial committees or project teams as the privacy Subject Matter Expert
• Identify privacy requirements
• Develop strong relationships with various internal and external partners to foster a culture of privacy
• Respond and provide advice and legislative interpretation for information and access requests, consent management requests, complaints or inquiries, appeals and privacy issues under the Personal Health Information Protection Act, 2004 and the Freedom of Information and Protection of Privacy Act.
• Support privacy program projects and activities to improve the efficiency and effectiveness of the Privacy Office
• Develop and deliver privacy training for The Agency
• Other duties as required

Desired Skills:

• Recognized security certification or designation is an asset
• Knowledge of technology architecture and infrastructure, digital health solutions and services, enterprise and corporate IT including information and cyber security preferred

Requires Competencies:

• Completion of a university undergraduate or master's degree in health, policy, IT, security, law or a related discipline
• Demonstrated knowledge and experience of access and privacy requirements and practices, preferably related to the health and public sectors
• Excellent knowledge of privacy and security concepts, trends, and issues. This will include an understanding of their impact on business processes, as well as skill with interpretation and communication of principles and compliance requirements
• Knowledge and ability to interpret Ontario's Personal Health Information Protection Act, 2004 (PHIPA)
• Knowledge and ability to interpret Ontario's Freedom of Information and Protection of Privacy Act (FIPPA)
• Analytical skills to understand the current and future access and privacy implications of policies, decisions and business initiatives
• Thorough understanding of privacy-by-design and best practices
• Experience with conducting and/or providing oversight for Privacy Impact Assessments and Privacy Threshold Assessments, including developing privacy requirements, risk mitigation plans, corporate policies and developing and/or delivering training content
• Working knowledge of digital health technologies and information security industry standards
• Excel in a fast-paced and project focused environment
• Exceptional analytic and creative problem-solving abilities
• Good understanding of related disciplines, such as IT system design, policy development (privacy or security), business architecture, legal processes, Freedom of Information administration, business analysis, risk management, project management
• Knowledge of Information Technology concepts and processes that impact the protection of personal information, including (but not limited to) Internet tools, system interfaces, information security, information architecture and data flows
• Excellent Communication skills both verbal and written, and strong stakeholder engagement skills
• Time Management, with the ability to manage tight deadlines and prioritize multiple projects

Evaluation Criteria:

• Minimum 5 years' health care experience conducting privacy assessments and reviews on medium to high complexity projects 20 Points
• Minimum 5 years direct operational level privacy experience in a health sector and/or IT environment or both 20 Points
• Minimum 5 years' experience in developing privacy policies and procedures, requirements, or controls 20 Points
• Minimum 5 years' experience drafting and reviewing privacy requirements for data sharing agreements 15 Points
• Experience with the Personal Health Information Protection Act, 2004 (PHIPA), including requirements for Health Information Network Providers (HINP) and Electronic Service Providers (ESP). Experience working with prescribed statuses is considered an asset. 10 Points
• Familiarity with Application Programming Interface (API) functionality and management 8 Points
• Familiarity with Electronic Medical Record (EMR) or Hospital Information System (HIS) infrastructure, design, and data flows 7 Points

Total: 100 Points

Deliverables

Deliverables:

• Provide Privacy Consultation on a diverse range of complex, multi-partner health privacy issues and Information Technology (IT) initiatives throughout the product/service development and deployment life cycle
• Conduct/complete Privacy Threshold and Impact Assessments and associated documentation
• Develop and inform privacy risk mitigation plans
• Create or inform the creation of data flow diagrams and associated privacy controls and compliance requirements
• Review and advise on agreements, including data sharing agreements
• Privacy by Design reviews of documentation and privacy advice related to digital health initiatives
• Privacy program activities as assigned

Additional Terms

The term of this Engagement Assignment is for 125 Business Days, with an option to extend for up to an additional 250 days at the Agency's discretion. The Engagement Assignment may be extended for unused Business Days at the Agency's discretion.

The resource will comply with the Agency's policies and procedures.

The resource will be issued an Agency laptop and is expected to provide at least one additional monitor, an external keyboard and a mouse at their own expense. In addition, when the resource is working from their home location they must have a private office space and are not permitted to work in an open communal space. Internet connection must be hard-wired and suitable bandwidth to support the IT requirements of this role. If these conditions cannot be met within their home office space, the resource will transition to full time in office, and the hybrid option will no longer be available.

The Agency systems cannot be accessed from outside the province of Ontario, and Agency assets including laptops and related equipment cannot be removed from the province of Ontario, without prior written approval from the Agency.

Assignment Type: This position is currently listed as "Hybrid". The resource under this request will be required to work onsite as per Hiring Manager sole discretion.

Knowledge Transfer Details:

• The resource will ensure full knowledge transfer is provided to the Agency team before end of engagement. Some of this might occur at the end of the engagement but will also be shared as information is obtained/consolidated. Key deliverables will be shared with team.
• The resource must provide all related documentation as part of knowledge transfer protocol. Documents will be reviewed by the appropriate leads and signed off by manager/director.
• The resource will work collaboratively with the Agency team throughout the assignment and ensure key deliverables, milestones, and documentation are shared.
• A walkthrough of any demos, development, etc. will be required before the end of the engagement.