Residential Relations Specialist - FT at FirstService… · San…

Summary: FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada. The Resident Relations Specialist supports the General Manager and enhances the resident experience by providing exceptional service and executing various administrative tasks.

Responsibilities:
- Identifies and clarifies residents expressed and unexpressed needs, answers questions and gives direction and instructions in a professional helpful manner
- Answers the telephone within two rings, using correct salutations, personal identification and telephone etiquette
- Takes, records and relays messages accurately, completely and legibly
- Documents all pertinent information in resident logbook(s) throughout their shift
- Responsible for all package distribution (incoming and outgoing) for the property and insures all are logged into Buildinglink when received and signed for when picked up
- Monitors all property access points (gates, garages, doors, elevators, pool) through the operation of Closed-Circuit Television where applicable. Reports all suspicious activity to proper authority to ensure continued resident safety
- Complies with service expectations and company standards as well as policies and procedures
- Accommodates Resident requests expediently and courteously within 24 hours of initial call. Follows up with person assigned to task and Resident to ensure completion of the request
- Attends and participates in designated meetings or functions as required by the General Manager or the Board of Directors
- Maintains a list of residents needing special assistance in case of an emergency and is an active member on the emergency response team
- Informs all vendors of building rules and regulations
- Assists with move-in questions new residents may have and redirects them should they need to refer to a different department
- Assures all visitors are registered and authorized by homeowner to be on property
- Assures all pets, vehicles, motorcycles and bicycles are properly registered and logged in Buildinglink
- Ensures people sent downstairs to the valet parking garage have a valid parking ticket
- Maintains complete knowledge and complies with the HOA’s policies and procedures
- Maintains fresh organized workstations with necessary supplies throughout shift as well as administers the cleanliness of the building’s entrance and lobby
- Maintains current vendor information to accommodate all resident requests
- Stays current on notices sent from the HOA to different floors in lobby being worked on to answer any questions should residents’ approach
- Makes accurate timekeeping and payroll entries each day in accordance with company policy
- Completes daily tasks and projects assigned by supervisor and Director of Operations including, but not limited to, newspaper delivery, package audit and daily task page completion

Required Qualifications:
- High school diploma or equivalency required
- Will possess past Resident Services, Customer Service and/or Hospitality experience
- Is highly organized and detailed oriented with a 'can do' team player attitude
- Has excellent communication and customer service skills and is administratively strong
- Is proficient in MS Office with the willingness and ability to learn company internal software
- Is able to multitask while working at times under pressure and in a diverse environment
- Must be passionate about providing our residents exemplary customer service at all times
- Ensures uniform and personal appearance are clean and professional at all time while maintaining a pleasant demeanor
- Demonstrates consistent effective written, verbal and listening communication skills
- Demonstrates problem-solving abilities independently and responsibly
- Has the ability to quickly adapt to change both in client needs and policies and procedures which have been implemented by management and the HOA Board of Directors
- Able to work independently and as a team and prioritizes daily workload efficiently and professionally
- Receptive to receiving constructive feedback regarding personal performance for professional development
- Must work effectively with co-workers, residents and others by sharing ideas in a constructive and positive manner; listens to and objectively considers ideas and suggestions; keeps commitments and keeps others well informed of work progress, timetables and issues; address' problems and issues constructively to find mutually acceptable and practical business solution; address' others by name, title or other respectful identifier
- Must be flexible in work schedule which may include AM/PM shifts, weekends and holidays
- Must be mobile enough to move about the facilities, including up and down stairs and recreational areas and navigate uneven surfaces
- Must be able to lift up to 25 pounds
- Must be able to sit and stand for extended periods of time
- Must have finger dexterity for typing/using a keyboard
- Must be able to actively talk and listen to clients, vendors, co-workers and supervisors

Preferred Qualifications:
- College level courses in business or hospitality preferred

Required Skills: Buildinglink, Access Control Systems, Closed-Circuit Television (CCTV), MS Office, Package Distribution Management, Resident Services

Benefits: Medical, dental, and vision plans (full time and those working 30+ hours), Part time 20+ hours qualify for dental and vision, 401K match, Time off including vacation, sick, and company paid holidays, Pet insurance available, Tuition reimbursement, Legal services, Free emotional wellbeing and daily life assistance support for all associates, Domestic partner coverage, Health savings account, Flexible spending account