Accountant/Bookkeeper at First… · Gainesvil…

First Presbyterian Child Development Center

Job Description: CDC Accountant

Title: CDC Accountant

Reports to: Church Accountant

Position: Hourly, part-time (hours per week to be determined by the Council)

Draft date: October 2026

Position Summary

The CDC Accountant maintains the day-to-day financial records of the First Presbyterian Church Child Development Center. The position is responsible for accurate and timely processing of tuition receivables, accounts payable, deposits, credit card reconciliation, and payroll support, working within the internal controls established by First Presbyterian Church and in coordination with the FPC Accountant.

Qualifications

• Associate's degree in accounting, bookkeeping, business, or a related field preferred; equivalent experience accepted.
• Prior bookkeeping or accounting experience, including accounts receivable and accounts payable.
• Working proficiency with Microsoft Office Suite, particularly Excel. Experience with ACS accounting software preferred; comparable small-organization accounting experience acceptable with willingness to learn ACS.
• Attention to detail, strong organization, and the ability to meet firm weekly deadlines.
• Discretion in handling confidential financial, family, and employee information.
• Satisfactory background check consistent with CDC hiring requirements.

Responsibilities

Accounts Receivable

• Generate and post weekly tuition invoices and reconcile them against classroom rosters.
• Receive and record tuition payments by cash, check, and online channels, and apply them to the correct student accounts.
• Review student accounts regularly, issue statements for past-due accounts, and provide account information to families on request.
• Notify the Director of accounts more than 15 days delinquent.

Accounts Payable

• Process vendor invoices and check requests on a weekly cycle, confirming Director or Assistant Director approval and assigning general ledger codes.
• Prepare checks for signature by the FPC check-signing team and distribute signed checks.
• Maintain organized paid-invoice files.

Deposits and Cash Handling

• Prepare and process deposits twice weekly in accordance with the CDC's two-person internal control procedures.
• Complete remote deposit of checks to Peach State Bank and coordinate with the FPC Accountant on cash deposits.
• Maintain the CDC receipt book and ensure cash received from families is documented and secured.

Credit Card Reconciliation

• Reconcile the CDC credit card weekly, including coding receipts and recording payments in ACS.

Payroll Support

• Collect, review, and deliver biweekly employee timesheets to the FPC Accountant within established payroll deadlines.
• Ensure proper separation of Georgia Pre-K and CDC hours on employee timesheets, as required for Pre-K funding compliance.

Internal Controls and Coordination

• Follow the CDC's internal controls at all times, including segregation of duties, two-person access to the CDC safe, and documented approval of expenditures.
• Coordinate with the FPC Accountant on payroll, deposits, month-end, and year-end activity.
• Maintain organized financial records and files consistent with CDC and church retention practices.
• Support the FPC Accountant, CDC Director, and CDC Council with financial information as requested.
• Serve as backup to the Church Accountant, performing essential accounting functions as requested.

Commitment to Professionalism

• Represent the CDC positively and support its mission, philosophy, and policies.
• Meet strict payroll and deposit deadlines through consistent punctuality and planning.
• Maintain and respect the confidentiality of children, families, employees, and financial information at all times.
• Cooperate positively with co-workers, accept constructive feedback, and contribute to a supportive workplace.

Pay: $17.00 - $20.00 per hour

Expected hours: 20.0 – 25.0 per week

Application Question(s):

• Are you familiar with Automated Church Systems (ACS) software?

Work Location: In person