Senior Bookkeeper at FIAlab Instruments in Seattle, WA

About the Company

FIAlab Instruments is a leading provider of cutting-edge Flow Injection Analysis (FIA) instrumentation used across various industries, with a special focus on water quality measurements. We pride ourselves on delivering high-quality products and exceptional customer service.

Job Summary

We are seeking a proactive and detail-oriented Senior Bookkeeper to own our day-to-day accounting, from purchase orders and inventory through to a clean month-end close. You will be the go-to person for the books, working directly with the CEO and Shipping Manager and our outside CPA.

This is a hands-on role in a lean team. You will keep our records accurate, our costs visible and our filings on time, and help us build better processes as we grow.

Responsibilities

General ledger and close

• Maintain the general ledger and chart of accounts; post journal entries, accruals and depreciation.
• Run the month-end close within 10 business days, including bank, credit card and balance sheet reconciliations.
• Prepare monthly financial statements (P&L, balance sheet, cash flow) and variance commentary for management.

Accounts payable and receivable

• Process vendor invoices with 3-way match (PO, receiving report, invoice); schedule and issue payments.
• Issue customer invoices, apply cash receipts, manage collections and maintain the AR aging.
• Maintain vendor and customer records, including W-9s and credit terms.

In Compliance

• File or support sales and use tax, payroll tax, 1099 and property tax filings.
• Prepare year-end schedules and support the outside CPA with tax returns and any reviews or audits.

Cash and reporting

• Monitor daily cash and prepare a rolling 13-week cash forecast.
• Support the annual budget and track actuals against it.
• Improve controls and processes, and document procedures for key accounting tasks.

Qualifications

Required

• 5+ years of full-cycle bookkeeping experience, including at least 2 years in manufacturing, distribution or another inventory-heavy business.
• Strong working knowledge of accrual accounting and GAAP basics.
• Hands-on experience with inventory accounting and cost of goods sold.
• Strong experience with QuickBooks, including its inventory, purchase order and job costing features.
• High attention to detail, discretion with confidential information, and the ability to meet deadlines independently.

Preferred

• Associate's or bachelor's degree in accounting or a related field.
• Certified Bookkeeper (AIPB or NACPB) or progress toward it.
• Experience with job costing or standard costing.
• Experience with multi-state payroll or sales tax.
• Experience setting up or improving accounting processes in a small business.

Compensation & Benefits

• Competitive compensation package
• Comprehensive health, dental, and vision insurance plans.
• Retirement savings plan with company match.
• Opportunities for professional development and continuing education.
• Generous paid time off and holiday schedule.
• Supportive and collaborative work environment.

Application Process

Interested candidates are invited to submit their resume and cover letter detailing their relevant experience and qualifications. Please send your application to hr@flowinjection.com with the subject line "Senior Bookkeeper Application."

We are an equal opportunity employer and welcome applications from all qualified individuals. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

We look forward to hearing from you!

Pay: $30.00 - $36.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person