Administrative Assistant at EXECUTIVE… · Collegevi…

As part of our client's administrative staff, you will provide end-to-end delivery of programs and projects. The role will require independent judgment and discretion and will often require the incumbent to create processes and identify improvement areas. Responsibilities:

• Provide administrative support to various Specialty & Primary Care VP, MDL’s. -Efficiently handle calendar management and schedule meetings in various geographies and time zones. Capability to assist with meeting set-up details and technology (Teams, A/V, connectivity, projection, technical assistance, and catering) -Assist with coordination of ad-hoc global administrative-related tasks, departmental events (e.g., Face to Face team meeting arrangement, data management & events) -Coordinate travel for domestic and international i.e., flights; hotel; transportation; visa/passport and itineraries; scan expense receipts and send offshore, adhering to policies and guidelines. Update travel profile (Concur). -CERPS – Vendor & Supplier payment – resolution for any T&E issues; chasing invoices; raising purchase orders; one-time vendor payments. Oder office supplies; equipment; business cards. -Manage a high-volume workload proactively to a consistently high standard, by setting priorities, objectives, and target dates -Onboarding of new employees – ordering and scheduling for new employees. -Liaise with internal and external parties, national and international to arrange individual and group meetings. Work closely with global group admins. -Produce and creates documents, presentations, spreadsheets. -Regularly works with confidential information of major importance to GSK; high level of discretion and integrity required. -Demonstrable experience in taking the initiative and acting independently without specific direction. -Provide concierge support to teams (i.e., GSK systems; Workday; CERPS; Teams sites; Concur; Effort Tracking; etc.). -Practice continued development by participating in educational opportunities and projects -Accomplish organizational goals by accepting ownership for projects and tasks at hand while exploring opportunities to add value -Work together with and contribute to Operations functions/meetings and team initiatives -Manage Effort Tracking Basic Qualifications: -High School Diploma -5+ years' Experience working as an Executive Assistant/Administrative or 5+ years as an admin/Assistant to a senior leadership team -5+ years' Experience supporting multiple people at leadership and management levels. Preferred Qualifications: -Associates or bachelor’s degree -High degree of accuracy and attention to detail required. -Highly skilled in the use of GSK systems for expense reporting, travel management, internal meetings, contract preparation and management, conference registrations etc. -Broad Knowledge of GSK organization. -Demonstrated experience in making decisions and showing initiative. -Problem solving skills -Highly proficient computer skills, including expertise using Microsoft programs (Word, Excel, Power Point, Share Point, Effort Tracking) and web conferencing. -Understands the needs of all relevant internal business clients and external contacts for stakeholders and can work with them in a professional, service-oriented way -Team player with the ability to collaborate with various departments globally and gain the confidence and cooperation of peers -Demonstrates flexibility to adjust to the ever-changing needs of the position, working with people at all levels, internal and external, with adaptability to working styles -Practices strategic thinking and problem solving in high pressure situations using a high degree of initiative and foresight -Shows a high degree of accountability and integrity when dealing with confidential matters -Adopts a highly flexible approach to work and can manage competing priorities and diverse routines of stakeholders while remaining resilient and calm