Medical Program Coordinator at Evergreen… · Bowling…

Evergreen is an equal opportunity employer. We consider applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital status, or any other legally protected status

Position Description: Medical Program Coordinator Kentucky FSLA Classification: Exempt

Reports To: Executive Director or Area Supervisor

Job Summary

The Medical Program Coordinator is responsible for coordinating and supporting the healthcare-related needs of individuals receiving services. The position works closely with individuals served, families/guardians, direct support professionals, program leadership, pharmacies, and healthcare providers to promote continuity of care and accurate health-related documentation.

Essential Job Functions

• Keep staff well informed regarding health related problems of the individual served; discussing reasons for treatments, medications, etc. with the appropriate parties.
• Maintain an open relationship between self and all other staff members.
• In-service staff on medically-related issues as required.
• Ensure that all policies, procedures, regulations, and guidelines are followed per federal, state and agency requirements.
• Be available to assist program staff as needed.
• Conduct monthly home visits to review medical documentation and complete samples of medication passes.
• Conduct monthly chart audits for issues with follow up.
• Collaborate with interdisciplinary teams and care coordinators to input recent data and update the Health Risk Screening Tool (HRST).
• Complete cycle fill(s) medications monthly.
• Order medications and check for accuracy.
• Manage pharmacy issues.
• Review Medication Reports (MAR) monthly

Qualifications and Experience

• High school diploma or GED required; associate degree or coursework in healthcare, human services, social services, medical administration, or a related field preferred.
• At least two years of experience in developmental disabilities, residential services, medical coordination, or a related human-services setting preferred.
• Experience coordinating medical appointments, maintaining health records, communicating with healthcare providers, or supporting medication-management systems preferred.
• Ability to successfully complete all required medication administration, health and safety, CPR/First Aid, infection control, and agency-specific training within required timeframes.
• Knowledge of or ability to learn applicable state waiver requirements, agency policies and procedures, person-centered practices, and documentation requirements.
• Ability to maintain and review health-related records, including physician orders, medication administration records (MAR/eMAR), appointment documentation, medication lists, pharmacy information, and follow-up recommendations.
• Ability to coordinate routine, specialty, dental, vision, laboratory, and other healthcare appointments and ensure required follow-up documentation is obtained.
• Strong organizational skills with the ability to maintain accurate records, track appointments and follow-up needs, meet deadlines, and communicate identified concerns promptly.
• Basic computer proficiency and ability to utilize electronic health records, medication administration systems, email, and other agency-required documentation platforms.
• Ability to maintain confidentiality and comply with HIPAA, agency confidentiality requirements, and applicable regulations.
• Must demonstrate professionalism, dependability, attention to detail, sound judgment, and effective verbal and written communication skills.

Physical Requirements

• Constantly moves about to coordinate work
• Regularly works in fast pace environment with multiple task deadlines
• Regularly moves and positions objects weighing up to 50 pounds
• Occasionally exposed to viruses and infectious conditions
• Constantly alert and observant during working hours

Reasonable accommodations may be made to enable individuals with disabilities or a medical condition to perform the essential functions.

Special Requirements

• May be required to attend seminars or job-related training courses.
• Must have understanding, patience, and tact in dealing with individuals with intellectual and developmental disabilities.
• Must have the ability to maintain good working relationships with Evergreen staff and with contacts from other agencies or entities.

Supervisor Requirements

• Will Supervise

Employment Variables

• Must meet agency requirements regarding background checks, abuse/neglect registry checks, drug screening, driving record, and other pre-employment requirements, as applicable.
• Valid driver's license and reliable transportation may be required based on assigned responsibilities.
• May be asked to work some evenings and weekends when required.

Working Environment

May be required to work in a variety of settings and environments both indoors and outdoors