Finance and Program Operations Manager at Edward J.… · Boston

General Summary:

The Finance & Program Operations Manager for the College of Science and Mathematics (CSM) will assist and provide professional financial, budgetary, and operational support to the Assistant Dean for Administration & Finance (ADAF), Dean's Office leadership, department chairs, and departmental administrators across the College.

The Finance & Program Operations Manager will work in a diverse, fast-paced, and evolving academic environment consisting of six academic departments and the Dean's Office. The incumbent will organize, coordinate, and manage day-to-day financial activities for the College and will assist the ADAF with budget development, financial planning, forecasting, reporting, and analysis.

The Finance & Program Operations Manager will monitor and reconcile operating, payroll, gift, endowment, research-related, RTF, start­up, and other discretionary and special-purpose funds; prepare budget and financial reports and projections; monitor personnel expenditures and funding allocations; and coordinate financial transactions and corrections.

The incumbent will provide financial and operational guidance to department chairs, faculty, Administrative Managers, and Dean's Office staff and will work collaboratively with University central offices to ensure financial activities are accurate, timely, and compliant with University policies and procedures.

Examples of Duties:

• Coordinate and manage the day-to-day financial activities of the College of Science and Mathematics, including budget monitoring, purchasing, reimbursements, journal entries, transfers, and other financial transactions.

• Assist and advise the Assistant Dean for Administration & Finance with annual budget development, financial planning, forecasting, resource allocation, and preparation of statistical and financial reports.

• Monitor and report on revenue, expenditures, and available balances for the Dean's Office and six academic departments; identify budget variances and potential funding issues and bring them to the attention of the ADAF.

• Prepare regular and ad hoc financial reports, projections, reconciliations, and analyses for the ADAF, Dean, department chairs, and other College leadership.

• Track and reconcile operating, payroll, gift, endowment, gifts, RTF, and start-up accounts to support effective

• financial management and planning.

• Monitor endowed and gift accounts to support appropriate use of funds consistent with donor restrictions and University requirements.

• Monitor faculty start-up accounts and commitments, including maintaining multi-year spending plans and tracking available funding and expenditures.

• Maintain financial tracking systems for faculty course buyouts, and other College commitments.

• Monitor personnel expenditures for faculty, staff, graduate assistants, and student employees; assist with salary projections, position funding, and payroll reconciliation.

• Coordinate and support the College's graduate assistantship and fellowship financial administration, including funding allocations, roster reconciliation, payroll monitoring, and related financial reporting.

• Review financial transactions for accuracy, appropriate funding, supporting documentation, and compliance with University requirements; identify discrepancies and initiate or coordinate timely corrections.

• Coordinate year-end financial activities for the College, including account review, reconciliation, expenditure monitoring, and preparation for fiscal year close.

• Provide guidance and support to department chairs, faculty, Administrative Managers, and staff regarding budgets, allowable expenditures, account balances, and University financial policies and procedures.

• Provide guidance and training on University financial systems and processes, including Summit, BuyWays, Concur, HR Direct, and related administrative systems.

• Assist with purchasing, travel, reimbursement, and other fiscal processes and serve as a resource for resolving complex financial and operational issues.

• Work collaboratively with departmental Administrative Managers and research administration staff to monitor research-related and restricted accounts and resolve financial issues involving sponsored and non-sponsored

• activities.

• Assist in developing and maintaining standardized financial procedures, templates, reports, tracking tools, and internal controls to promote consistency, accuracy, efficiency, and accountability throughout the College.

• Identify opportunities to improve financial and administrative processes and recommend solutions to the ADAF that strengthen internal controls, streamline workflows, and improve service to faculty and departments.

• Provide financial and operational support during peak workload periods, fiscal year close, staff absences, and departmental transitions as needed.

• Perform other duties as assigned.

Qualifications:

• Bachelor's degree in accounting, finance, business administration, higher education administration, or a related field.
• Three to five years of progressively responsible experience in financial management, budget administration, accounting, or fiscal operations, preferably in a higher education.
• Demonstrated experience with budget monitoring, financial reconciliation, forecasting, and financial reporting.
• Strong analytical, quantitative, organizational, and problem-solving skills.
• Advanced proficiency with Microsoft Excel and demonstrated ability to work effectively with enterprise financial and administrative systems.
• Ability to analyze complex financial information, identify discrepancies, and communicate financial information effectively to both financial and non-financial audiences.
• Ability to manage multiple priorities, meet deadlines, and work independently with sound judgment in a fastpaced environment.
• Excellent interpersonal, written, and oral communication skills and demonstrated ability to work collaboratively with individuals at multiple organizational levels.
• Demonstrated ability to handle confidential financial and personnel information with discretion and professionalism.

Preferred Qualifications:

• Master's degree in business administration, finance, accounting, public administration, higher education administration, or a related field.
• Experience with financial and budget administration in a higher education environment.
• Experience managing or monitoring gift, endowment, research, restricted, discretionary, or other special purpose funds.
• Experience with post-award research administration and sponsored-project financial management.
• Familiarity with PeopleSoft, Summit, BuyWays, Concur, HR Direct, or comparable enterprise systems.
• Experience providing financial guidance, training, or process improvement support to faculty and administrative staff.

Application Instructions:

Please apply online with your resume, cover letter and list of three professional references.

Review of candidates will begin following the application closing date.

Only Internal candidates in the Professional Staff Bargaining Unit will be considered during the first 10 business days of the posting. All other candidates will be considered after that period.

Salary Ranges for the appropriate Pay Grade can be found at the following link:

Grade: 32

Salary Ranges

This is an exempt union position.

All official salary offers must be approved by Human Resources.

UMass Boston is committed to the full inclusion of all qualified individuals. As part of this commitment, we will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please contact HR@umb.edu or 617-287-5150.