HR Operations Intern at ECS in Fairfax, VA

Summary: ECS is seeking an HR Operations Intern to support their Human Resources Operations team. This role will focus on I-9 compliance, personnel file auditing, and HR administrative support, providing valuable hands-on experience in HR operations and compliance. Responsibilities: - Assist with reviewing and auditing Form I-9 documentation for accuracy and compliance - Support internal I-9 audit initiatives and identify missing or incomplete documentation - Track I-9 completion deadlines and follow up with employees and managers as needed - Assist with organizing and maintaining I-9 records in accordance with federal retention requirements - Support E-Verify and employment eligibility verification processes, as applicable - Help prepare audit reports and tracking spreadsheets related to I-9 compliance - Audit employee personnel files for completeness and compliance - Scan, upload, index, and organize employee documents within Dynafile - Ensure electronic employee records are accurately maintained and properly categorized - Assist with file clean-up and records retention projects - Identify missing documentation and coordinate follow-up efforts with HR team members - Assist with HRIS data entry and employee record updates in systems such as ADP and Costpoint - Support data validation and perform routine audits to ensure data accuracy - Update employee demographic, organizational, and personnel information as directed - Assist with maintaining HR trackers, spreadsheets, and reporting logs - Assist with onboarding and offboarding administrative tasks - Prepare HR documents, letters, and employee packets - Assist with employee file requests and general HR administrative projects - Support special HR projects related to compliance, reporting, process improvement, and document standardization - HR compliance and employment law projects - Recruiting coordination and onboarding processes - Process documentation and SOP creation - Employee communications and HR resource development - Records retention and audit readiness initiatives Required Qualifications: - Currently pursuing or recently completed a degree in Human Resources, Business Administration, or related field - Strong attention to detail and organizational skills - Ability to handle confidential information with professionalism and discretion - Strong written and verbal communication skills - Proficiency in Microsoft Office Suite, particularly Excel and Word - Ability to work independently and manage multiple tasks in a deadline-driven environment Preferred Qualifications: - Prior administrative or office experience preferred - Familiarity with HR systems, document management systems, or data entry is a plus - Experience working with spreadsheets and auditing documentation preferred Required Skills: I-9 compliance, Personnel file auditing, HR document management, HRIS, ADP, Costpoint, Microsoft Excel, Microsoft Word, Data entry, Spreadsheet auditing