FBS Coordinator I at East Texas A&M University in College Station, TX

Job Title FBS Coordinator I

Agency Texas A&M University

Department Student Affairs Finance

Proposed Minimum Salary Commensurate

Job Location College Station, Texas

Job Type Staff

Job Description

Who we are

As a member of the Student Affairs Finance Team, you will provide financial support to multiple units across the Division of Student Affairs. In this role, you will help ensure sound financial stewardship while supporting the division's mission to enhance opportunities for students to fully engage in the Texas A&M University experience. The Division of Student Affairs is dedicated to promoting students' awareness of self and community while fostering an environment that supports their personal, academic, and leadership development. We proudly uphold Texas A&M University's core values of Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service. In addition to meaningful and impactful work, we offer a comprehensive benefits package that includes health insurance, professional development opportunities, flexible work schedules, wellness release time, and generous paid vacation leave.

What we want

The FBS Coordinator I is responsible for providing direct financial support and coordinating a variety of university and departmental business operations. The successful candidate will process accounts payable transactions for departmental accounts while ensuring accuracy and compliance with university policies. This position will assist in maintaining monthly financial transactions supporting university compliance and financial oversight. The coordinator will also assist in preparing One Card non-travel reports for a variety of departments within the Division of Student Affairs.

Essential Duties/Tasks

Business Support

• May enter and review travel expense reports
• Meets established processing goals as directed
• May prepare and update standard reports
• May assist with account verification or reconciliation and research discrepancies
• May assist with gathering transaction data/information

Accounting/Documentation

• Prepares and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors
• Enters documentation for contracts, receipts, and invoices in the appropriate system with minimal errors
• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed
• Assigns commodity or account codes to requisitions and invoices as directed
• May review financial transactions for compliance

Customer Support

• May coordinate problem-solving and/or training for customers on tracking, payment issues or general expense questions
• May coordinate a specialized task for one or more units
• May research and communicate policies and procedures to unit or departments
• May provide customer service

Department Use

• Provides administrative support for departmental financial operations and performs other duties as assigned
• Assists with monthly reconciliation of Texas A&M University and Texas A&M Foundation accounts
• Assists with tracking outstanding invoices, payment deadlines and reconciliation activities

What You Need to Know

Salary: $45,000-$48,000 annually

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume. 

Required Education and Experience

• High School diploma or equivalent combination of education and experience
• Four years of related experience

Preferred Qualifications

• Proficiency working in financial databases
• Experience with office management and/or financial management
• Bachelor's degree in a relevant field

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others

Other Requirements and Factors

• This position is security sensitive
• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures
• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume’ or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.