Receptionist/Administrative Assistant at E.S. Wagner… · Charlotte

Summary: E.S. Wagner Company, LLC is looking for a Receptionist/Administrative Assistant to join its team of construction professionals in the Charlotte, NC area. The role involves managing the front desk, handling incoming calls, and providing administrative support to various departments.

Responsibilities:
- Answer the multi-line telephone system using the company-approved greeting in a friendly and professional manner
- Route incoming calls, provide assistance, and furnish general information to internal and external callers
- Greet and direct visitors to the appropriate department and notify employees when their visitors arrive
- Efficiently receive, sort, and distribute mail and deliveries within the organization
- Make copies, scan documents, and provide general administrative support
- Assist Accounting Department with invoice processing (data entry)
- Coordinate onboarding for new hires
- Provide day-to-day administrative support to Contract Coordinators and other members of the team
- Coordinate routine project support needs, including contacting vendors to schedule or request services such as dumpster deliveries, exchanges, and removals
- Book hotel accommodations for field crews and assist with other travel-related arrangements as needed
- Reconcile company credit card statements by matching transactions to receipts submitted by field employees and following up on missing documentation
- Maintain organized records and documentation related to project support, credit card transactions, travel arrangements, and vendor services

Required Qualifications:
- High school diploma or equivalent
- At least one year of receptionist, administrative, or general office experience
- Proficiency with Microsoft Outlook and Word, with basic working knowledge of Excel
- Strong verbal and written communication skills
- Strong organizational skills and attention to detail
- Ability to manage multiple priorities and adapt to changing circumstances
- Professional, dependable, and collaborative approach

Required Skills: Microsoft Outlook, Microsoft Word, Microsoft Excel, Multi-line telephone system, Invoice processing, Data entry, Record keeping

Benefits: Medical insurance, Dental insurance, Vision insurance, STD, LTD, Life insurance, Paid time off, 401(k) plan