Human Resources Assistant / Scheduler at Draper in Cambridge, MA

Summary: Draper is an independent, nonprofit research and development company headquartered in Cambridge, MA. The HR Assistant/Scheduler coordinates the scheduling of interviews, manages calendars, and ensures a positive candidate experience while maintaining Workday records. Responsibilities: - Coordinate and schedule phone screens and interviews (phone, virtual, and in-person) for candidates - Secure interview space for in-person interviews and leverage MS Teams for virtual interviews - Partner closely with Recruiters, Hiring Managers, and other stakeholders to align schedules and confirm interview logistics - Communicate clearly and professionally with candidates, ensuring they have the information they need to navigate the interview process - Utilize Workday ATS and internal tools to manage and track interview schedules and communications - Maintain data accuracy within Workday when scheduling interviews - Anticipate and resolve scheduling conflicts and changes quickly and efficiently - Provide timely updates and confirmations to all stakeholders - Ensure a consistently positive candidate experience - Support administrative aspects of the interview process, including calendar management, travel coordination for non-local candidates, expense processing post interview and follow-up communications Required Qualifications: - High School diploma or equivalent - 1-2 Years experience in an administrative, human resources, operations or customer service role - Exceptional attention to detail and ability to prioritize and handle multiple tasks in a fast-paced environment - Excellent customer service skills - Ability to communicate professionally with all levels of employees - Ability to handle confidential information - Self-motivated, well-organized and detail-oriented - Tech Savvy: ability to move quickly between platforms and manage multiple systems at once (Teams, Outlook, Workday, etc.) - Excellent written and oral communication skills are necessary to produce and deliver high-quality correspondence - Ability to prioritize and plan work activities, use time efficiently and develop realistic action plans - Proficiency in MS Office and calendar tools (e.g., Outlook) and ATS software (Workday preferred) - Demonstrates accuracy and thoroughness and monitors own work to ensure quality Preferred Qualifications: - Clerical background in a Human Resources-type position a plus Required Skills: Workday ATS, Microsoft Teams, Microsoft Outlook, MS Office, Interview scheduling, Expense processing Benefits: Workplace flexibility, Employee clubs ranging from photography to yoga, Health and finance workshops, Off site social events, Discounts to local museums and cultural activities