Facilities Admin Asst at Dexter… · Elk…

Dexter Magnetic Technologies supplies specialized magnetic solutions and components to demanding applications in the medical, aerospace, defense, semiconductor manufacturing, oil and gas, and industrial end markets. Dexter’s engineers solve complex customer problems with innovative solutions, winning business based on quality, customer support, and application engineering expertise.

For more information on Dexter Magnetic Technologies, please visit: https://www.dextermag.com/.

Basic Purpose and Objective of the Position

This person is the first point of contact, and it is critical that they leave each person with a positive impression of our business. This role will perform widely varied administrative tasks, including greeting visitors, supplying information regarding the organization to the general public, clients, and customers, sorting and distributing mail, requisitioning supplies, and performing general office support, and other administrative activities.

Primary Responsibilities – reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Professionally greet, direct, or assist visitors ensuring that they sign-in and create a name tag. Coordinates, completes, and maintains documentation related to ITAR for visitors in coordination with Compliance.
• Reports directly to the Sr. Facilities Maintenance & HSE Manager and will provide general administrative support to the entire business, including the Executive Team; tasks may include daily reporting, scheduling, correspondence, and expenses.
• Schedule and organize meetings, appointments, travel, and departmental activities as required including lunch orders and dinner meeting reservations.
• Manage/maintain key distribution groups and lists for the team, including evacuation groups, Fire Wardens, and First Responder listings for the facility safety programs.
• Receive, sort, and forward incoming mail, maintain and routes publications as needed. Assist with mass, special, and certified mailings.
• Assist in the ordering, receiving, stocking and distribution of office supplies, including supplies for the break room and janitorial supplies.
• Assist with other related administrative duties such as photocopying, faxing, filing, collating, data entry, etc.
• Types memos, correspondence, reports, and other documents including visual presentation, as required.
• Supports activity and event coordination, such as All Hands Meetings, Social Committee Activities, and the annual summer event.
• Acts as back up for the Sr. Facilities & HSE Manager for key metric reporting in the areas of Safety and Maintenance. Includes attending daily meetings to provide status updates in the event of the Sr. Facilities & HSE Manager’s absence.
• Acts as administrator for new employee set up in the Safety and Security systems. This includes the creation of employee security badges, the assignment of access to secure areas based on employee requirements, emergency evacuation group assignments, and assigning required Safety Training based on employee roles and OSHA requirements.
• Perform a variety of administrative duties and assist with special projects and perform other related duties as assigned.

Salary Range $28.00 to $29 per hour

Qualifications

Education and Experience

• High School Diploma, or GED equivalent required, associate or bachelor's degree preferred.
• Minimum 3 years of strong administrative work experience
• Proficient computer skills including and Microsoft Office Suite, and e-mail.
• Experience planning meetings or events highly desirable.

Successful Essential Skills

• Maintain a high level of confidentiality regarding sensitive data and information.
• Ability to adapt to a continually changing business and work environment.
• Demonstrate good judgment, decision-making, adaptability, and teamwork.
• Solid time management skills: concentrating effort on priorities and overall planning, awareness, and response to what is due now, short- and long-term.
• Excellent verbal and written communication skills – Practices attentive and active listening.
• Relates well and exhibits a professional manner in dealing with others.
• Prompt, thorough, and accurate with all assignments.
• Ability to stay on top of many tasks and manage a heavy workload.
• High organizational and problem-solving skills
• High detail orientation and quality driven: focus on accuracy, completeness and following standards, rules, regulations, and requirements. Work is completed accurately without missing information upon first request in a timely manner.

We offer a comprehensive benefits package, including Medical/Rx, Dental, Vision, Flexible Spending Accounts, Basic Life/AD&D (includes coverage for dependents 100% Company paid), Short-Term Disability, Long-Term Disability (100% Company paid), Supplemental Life/AD&D, 401(k) with Company match, tuition assistance after 1 year, paid time off, and 11 paid holidays.