Security Administration Assistant at Dekra Praca… · Warsaw

DEKRA Praca Sp. z o.o. is a company belonging to the DEKRA AG holding – a leading provider of HR services in Europe. Our activities cover permanent recruitment, HR consulting, and temporary employment across Poland.

DEKRA Praca is a registered Employment Agency. Certificate No. 8194

For our Client, a European organization in the security sector, we are recruiting candidates for the position of:

Security Administration Assistant

About the role

The role involves providing comprehensive administrative support to the Security Unit, including document management, security-related procedures, shift planning, procurement and finance administration, and coordination of meetings and official correspondence. The position requires a high level of accuracy and discretion when handling sensitive information and supporting security operations within the organisation.

Location: Warsaw, Poland

Responsibilities:

• Provide general administrative support to the Senior Security Officers
• Provide administrative support for guards shift planning
• Provide administrative support in distribution of crypto products
• Provide administrative support in procurement and finance procedures
• Provide administrative support in handling Data Protection procedures
• Support the document flows and archiving, including via Advanced Record System
• Support in drafting notes, letters, reports and follow ups on documents
• Carry out data entry and support an administration and monitoring of electronic databases and SEC intranet
• Assist in the organisations of online and physical meetings and drafting minutes as necessary
• Assist in handling correspondence, arranging missions & meetings, flights’ bookings and agenda management

Requirements:

• Secondary or higher education, preferably in Business Administration, Public Administration, Security Management, Information Management or a related field
• Previous professional experience in administrative support, office administration, security administration or a similar position
• Experience in document management, record-keeping and electronic archiving systems
• Familiarity with administrative procedures related to security, data protection, confidentiality, information management, GDPR and personal data protection procedures
• Good command of MS Office applications: Word, Excel, PowerPoint and Outlook
• Ability to work with electronic databases, document management systems and internal digital platforms
• Good command of written and spoken English (minimum B2 level)
• High level of integrity, discretion and responsibility when dealing with confidential or security-related matters
• Ability to follow established procedures, instructions and internal security protocols

What we offer:

• Employment based on a Polish employment contract (temporary employment)
• Competitive market remuneration
• Opportunity to work in an international and multicultural environment
• Professional experience within a respected European organization