Administrative Personal Assistant at Confidential… · New York

Why Join Us

This is an excellent opportunity for someone early in their administrative career who is highly organized, detail-oriented, and eager to learn. The role offers direct mentorship from an experienced team of executive and personal assistants. Joining the office offers broad exposure to complex scheduling, travel coordination, events, executive-level support and private office management.

Role Description

The Administrative Personal Assistant will provide comprehensive support to the principal and the office, ensuring smooth daily operations in an on-site role based in New York, NY. This full-time position includes:

• Calendar, appointment, and logistics coordination
• Travel support and troubleshooting
• Administrative support and correspondence
• Maintaining files and records
• Expense and project tracking
• Office operations and supply management
• Vendor and service-provider coordination
• Personal and family support requests
• Research and special projects
• Cross-functional collaboration with the California team
• Support event planning and attendee management
• Relationship management with external partners
• Confidential handling of sensitive information

Schedule & Work Environment

This position is based in our New York City office and is expected to be in-office Monday through Friday when requested by the principal. Flexibility to work remotely may be available when business needs permit.

This role requires frequent responsiveness outside traditional business hours, including evenings, weekends, and holidays. The position is supported by a collaborative team, and overtime compensation is provided when applicable.

Compensation & Benefits

Salary: $70,000 - $85,000, depending on experience

Additional Compensation: Overtime eligibility and discretionary bonus

Benefits: Health Insurance, 401(k) Match, Paid Vacation, and Paid Holidays

Company Description

Confidential Private Office is a discreet, high-profile environment that supports the personal and professional activities of its principal and their family. The work setting is fast-paced and detail-oriented, requiring strong organizational skills and adaptability. The office values reliability, integrity, and a high level of professionalism in all interactions. Team members are expected to handle sensitive information with strict confidentiality and maintain polished communication skills.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Application Question(s):

• Are you comfortable using Microsoft Outlook, Word, and Excel as part of your daily work?
• A receipt includes charges of $18.75, $42.50, and $13.25. What is the total amount before tax?
• A flight departs Los Angeles at 9:30 AM and lands in New York at 5:45 PM local time. What is the total travel time in hours and minutes?
• This role requires regular responsiveness outside traditional business hours, including evenings, weekends, holidays, and during travel. Are you comfortable with this expectation?

Ability to Commute:

• New York, NY 10014 (Required)

Work Location: In person