CMA Onsite Assistant Community Manager at Community… · Atlanta

Summary: Community Management Associates is hiring an Onsite Assistant Community Manager to support the management of a homeowners association in Mableton, Georgia. The role assists with community operations, rule enforcement, homeowner communications, budgeting, meetings, vendor coordination, maintenance requests, and association activities.

Responsibilities:
- Violation drives 3 days a week
- The submission of ARC request to the architect and relay the decision to the homeowner
- Send weekly Buzz information to the Association
- Complete and update the monthly information in the Gazette
- Update the website and provide new Homeowner access
- Coordinate Events throughout the community
- Assist the Homeowner Association in the competitive bidding process for property improvements, standard maintenance issues and contracts
- Assist in the coordination of the Annual meeting and Election of Board Members
- Provide input in selection of contractors and in developing contract specifications
- Supervise contractors providing recurring services and monitor specific contractor performance to ensure substantial compliance with contract specifications
- Perform regular site visits to maintain knowledge or property
- Receive service requests for repairs or maintenance of property; common grounds, monuments, signage, street lighting, paving, play parks, tennis courts, pool, Clubhouse, and any other amenities
- Arrange for prompt response to emergency service requests
- May also serve in receptionist and administrative assistant roles to handle incoming telephone calls, typing of reports, correspondence and to maintain records of the Association for files
- Research and supply information to Board or Committees as needed for rules, violation reports and Declaration of Covenants
- Coordinate legal issues with Association’s Attorney of Record
- Prepare Annual Budget to include contract pricing, review insurance needs and costs, project operating costs per line item on budget and review for capital improvement expenditures for facility and equipment
- Enforce Community Rules and Regulations as stipulated by Board and Covenants
- Communicate Board or Committee decisions to residents living in Community
- Partner with homeowner committees to implement approved decisions for activities of the Association, i.e., tennis, pool, finance, landscape, social, covenants and ACC
- Assist Activities Director, Tennis Director, Pool Guards or Manager in the implementation of their duties, including drafting emails and/or newsletter articles to residents
- Work with Developer/Board to create viable Association and transition it to homeowners
- Attend monthly Board meetings, prepare Agenda, follow up and implement Board action items
- Attend, when necessary, Committee meetings or Association functions
- Coordinate local County and Association functions or inspections or repairs of facilities as needed
- Serve as liaison between the Board, homeowners, and vendors

Preferred Qualifications:
- Monday through Friday and may include some nights and weekends

Required Skills: Property Management, Homeowners Association Management, Contractor Management, Budget Preparation, Community Rules and Regulations Enforcement, Website Administration

Benefits: Medical, Dental and Vision Insurance, Life, Short Term Disability, and Long Term Disability, Paid Time Off, Paid Holidays, Benefits Plus