Part-Time Front Desk Attendant - Art Gallery… at City of… · Woodstock

2026-52

PART-TIME FRONT DESK ATTENDANT - ART GALLERY (1 vacancy)

Reporting to: Director/Curator – Art Gallery Department: Culture (Art Gallery) Classification: PERMANENT Part Time; Unionized Salary Range: $17.60 - $19.72/hour as per Schedule “A” Hours of Work: As per C.A. **Starting Date:**As soon as possible Application Deadline: No later than 4:00 p.m. July 16, 2026

Why City of Woodstock? Known as the Friendly-City, Woodstock is located in the heart of Oxford County and blends big city conveniences with a small-town feel. With a growing population of over 50,000 welcoming citizens, Woodstock residents place high value on our small-town atmosphere, while enjoying urban amenities. The city is a great place to call home with amazing parks and trails, fantastic amenities as well as wonderful arts and cultural facilities. At the crossroads of highways 401 and 403, Woodstock has a thriving manufacturing sector and opportunities in agriculture, education and healthcare and convenient access to communities across Southwestern Ontario. Visitors can enjoy the city’s many festivals and delight in the many local shops and restaurants in Downtown Woodstock.

When you work for the City, you get to be part of an incredible team of dedicated people with a range of skills and experiences to share. Our team works together to help build a strong, connected community where people have access to the services they need, while enjoying a relaxed lifestyle. Other great benefits to working at the City of Woodstock:

• Join a growing and dynamic organization offering rewarding careers,
• Competitive Wages,
• Option to join a Defined Benefit Pension Plan (OMERS) where employee contributions are matched by the City,
• Training opportunities to support you in this role,
• And a great working environment for individuals committed to making a difference.

Duties and Responsibilities:

1. Responsible for conducting opening and closing procedures.
2. Monitor public while in building and control traffic to restricted areas.
3. Assist with onsite contractor visits and complete sign-in/sign-out.
4. Aid with set-up/take-down for programs, events, and rentals.
5. Respond to telephone, email, and public inquiries.
6. Enforce and communicate building-specific policies and procedures to visitors as required.
7. Report incidents of theft, vandalism, damage and/or altered displays immediately.
8. Conduct retail sales from gift shop and assist with inventory and merchandising.
9. Communicate with artists to schedule appointments.
10. Facilitate online, in person, and over the phone program registrations.
11. Update internal communication signage and building hours.
12. Scan, clip, record, and file media coverage.
13. Update, process, and organize donors, members, and newsletters lists.
14. Assist with the development and distribution of the annual community report and newsletters.
15. Compile and print board packets for Director/Curator.
16. Assist with mailing and setting up courier packages.
17. Operate Perfect Mind POS Registration system, debit/credit card machine, reconcile daily cash and receipts, and prepare bank deposit slips.
18. Schedule, book, and coordinate travel and accommodation for guest artists and contractors in collaboration with the Director/Curator.
19. Work with the Director/Curator on the development and execution of special events and fundraising events.
20. Perform other related duties as assigned.

Qualifications:

Essential:

• Grade 12 education and/or relevant experience will be considered
• Experience dealing with computerized retail transactions and a multi-line phone system
• Experience with Microsoft Office software programs
• Strong communication and multi-tasking skills
• Highly developed organizational skills with good attention to detail
• Enjoys working with the public in a fast-paced environment
• Able to work with minimal supervision

Preferred:

• Standard First Aid, CPR/AED an asset
• Experience with online platforms such as Canva and MailChimp an asset
• An interest in Art and Art Making is an asset

Working Conditions:

• Indoor public office conditions

• Subject to frequent interruptions

• Shifts will be scheduled to include evenings and weekends

• Lifting of up to 50 lbs. may be required and handling artwork

The City of Woodstock is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. We embrace equity, diversity, justice, inclusion and belonging and we’re committed to building a team that represents many backgrounds, perspectives and skills, representative of the communities we serve. The more inclusive we are, the better our work and workplace will be. We are committed to creating a workplace where people experience meaningful work, a sense of hope and optimism, an environment of trust, and inspired results. If this sounds like an environment in which you would like to work, apply here today! We strongly encourage applications from all qualified individuals, especially those who can provide different perspectives and contribute to a further diversification of ideas.

Please note: Immediate family member, as per City of Woodstock Nepotism Policy, HR-015, shall not be employed in the City of Woodstock in any capacity under the following circumstances, but not limited to wherein the family member is in a supervisory or management capacity or responsible for the work of the individual or the department. A conflict of interest must be declared to the Director of Human Resources as outlined in the City of Woodstock Nepotism Policy, HR-015 as soon as it has been identified.

In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Woodstock will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City’s Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation by contacting [email protected]. In accordance with the Municipal Freedom of Information & Protection of Personal Privacy Act, personal information collected will only be used for candidate selection. Human Resources will work together with the hiring committee to arrange reasonable and appropriate accommodation for the selection process which will enable you to be assessed in a fair and equitable manner.

Satisfactory passing of a criminal record check and reference checks as well as proof of qualifications will be required of any successful candidate(s) for this position.

We invite all qualified applicants to submit their resume and cover letter via online at https://cityofwoodstock.applytojob.com/.

We thank all candidates who apply but advise that only those selected for an interview will be contacted. No artificial intelligence tools are used to screen, assess, or select applicants for this position.

Artificial intelligence tools may be used to help recruiters identify potential candidates on external platforms. All hiring decisions are made by human reviewers.