Assistant Treasurer for Budgets and Contracts at City of… · Philadelp…

COMPANY DESCRIPTION A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here. What we offer • Impact - The work you do here matters to millions.  • Growth - Philadelphia is growing, why not grow with it?  • Diversity & Inclusion - Find a career in a place where everyone belongs. • Benefits - We care about your well-being. Agency Description The mission of the City Treasurer’s Office (CTO) is to safeguard City funds, serve as the disbursement agent for all City-related payments, and invest those funds that are in excess of the amount needed to meet daily cash requirements in accordance with the City’s investment policy. The CTO works to improve and maintain the City’s credit ratings and manages new and outstanding debt.   JOB DESCRIPTION Position Summary The Assistant Treasurer for Budget and Contracts is responsible for the CTO budget and contracting operations. Primary duties include tracking and managing department expenses within the approved budget, processing all approved CTO invoices, assisting the Budget Office and others in the Office of the Director of Finance with the preparation of CTO’s annual and quarterly budget reports, managing the contract conformance and amendment process, handling office procurement needs, and special project support as assigned. The position requires working closely with CTO staff, other City Finance divisions, internal and external legal departments, vendors and other City department staff to effectively carry out day-to day operational and administrative functions. Additional responsibilities will include, but are not limited to, various projects and tasks as assigned by senior Treasury leadership. Essential Functions The Assistant Treasurer will perform these essential functions: o Budget Review and Reporting: Manage CTO spending against the annual approved budget; track and reconcile all expenses against budgeted amounts; review annual and quarterly budget reports for CTO as prepared by the Office of Director of Finance; respond to Budget Office inquiries. Assistant Treasurer for Budget and Contracts o Performance Management: Track and monitor performance across key metrics, work with departmental deputies to set strategic priorities, regularly review those metrics and assess progress toward goals. o Professional Services: Support CTO staff with the development of Requests for Proposals (RFPs) and other contract opportunities; advertise contract opportunities; manage the contract conformance and amendment process; track insurance certificates, and process related invoices. o Purchasing: Handle purchasing, including the procurement of office supplies, and related needs; process all approved CTO invoices in accordance with City policies and procedures. Additionally, the Assistant Treasurer for Budget and Contracts will provide higher-level administrative and operational support:  - Represent CTO on cross-departmental projects as assigned. - Attend weekly meetings with Finance Officers from across City government, inform CTO staff of relevant updates, process changes, or support requests. - Other duties as assigned. The Assistant Treasurer will report to the City Treasurer’s Office Chief of Staff. Competencies, Knowledge Skills, and Abilities • Exercise professional judgment to ensure projects and initiatives are properly prioritized and effectively supported. • Works well independently when managing multiple tasks and deadlines, demonstrating strong organizational skills and a proactive sense of initiative. • Communicate clearly and professionally with internal and external stakeholders. • Uses resources effectively and efficiently. • Proven project management and prioritization skills. • Demonstrated knowledge of Microsoft office applications (including Word, Excel, and Powerpoint). • Familiarity with systems used by the City of Philadelphia is preferred but not required.   Physical Demands  Position demand frequent verbal (telephone and in person) and written communication, writing and reading reports and computer screens. Work Environment Office environment with low levels of noise, adequate lighting and comfortable temperature.   QUALIFICATIONS Education Bachelor’s degree in any Business discipline or any equivalent combination of experience, education, and training. Experience Two to four years of experience in professional office setting, with exposure to contract management, budgeting, and/or office administration. ADDITIONAL INFORMATION TO APPLY: Interested candidates must submit a cover letter, resume and references. Salary Range: $65,000 - $80,000 Discover the Perks of Being a City of Philadelphia Employee: • Transportation: City employees get unlimited FREE public transportation all year long through SEPTA’s Key Advantage program. Employees can ride on SEPTA buses, subways, trolleys, and regional rail for their daily commute and more. • Parental Benefits: The City offers its employees 8 weeks of paid parental leave. • We offer Comprehensive health coverage for employees and their eligible dependents. • Our wellness program offers eligibility into the discounted medical plan • Employees receive paid vacation, sick leave, and holidays • Generous retirement savings options are available • Pay off your student loans faster - As a qualifying employer, City of Philadelphia employees are eligible to participate in the Public Service Loan Forgiveness program. Join the ranks of hundreds of employees who have already benefited from this program and achieved student loan forgiveness. • Unlock Tuition Discounts and Scholarships - The City of Philadelphia has forged partnerships with over a dozen esteemed colleges and universities in the area, ensuring that our employees have access to a wide range of tuition discounts and scholarships. Experience savings of 10% to 40% on your educational expenses, extending not only to City employees but in some cases, spouse and dependents too! Join the City of Philadelphia team today and seize these incredible benefits designed to enhance your financial well-being and personal growth! *The successful candidate must be a city of Philadelphia resident within six months of hire Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated. The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov. For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx