Accounting Specialist III ( Accounts… at City of… · Bentonvil…

Safety/Security Status:          None

SUMMARY The Accounting Specialist III (Accounts Payable) processes, handles and maintains data and records to support financial disbursements made by the City. Maintains a working knowledge of governmental accounting related to their duties and a strong knowledge of city policies. Works to actively promote ideas that strengthen and streamline departmental operations.  

 

The ideal candidate will have strong attention to detail and accuracy, high standards of quality and personal integrity, be a self-starter and good at managing deadlines, able to communicate professionally via telephone, email and in person, be proficient in Microsoft Office Programs (Excel, Word), and possess a strong ability to work collaboratively with varying personalities and work styles.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.
Reporting relationships, work assignments, and work schedules may be subject to change in order to meet City needs or operational requirements. Attendance at work and the ability to get along with the public, supervisors, and co-workers are essential elements of this position. This position requires a large volume of communication (both written and verbal) with employees and vendors. The duties listed may be shared between multiple employees. Other duties may be assigned.

 

• Maintain vendor files and ensure vendors are setup correctly for 1099 reporting purposes.

 

• Track monthly payment checklist to ensure vendor payments are being made before their due dates.

 

• Enter invoices for weekly check run.

 

• Prepare monthly phone bill allocations and enter requisitions to process the invoices for payment.

 

• Respond to vendor inquiries and review vendor statements.

 

• Prepare and review open purchase order report.

 

• Compile and sort documents, such as invoices and checks, substantiating business transactions.

 

• Process employee travel requests, validate documentation received and ensure payments are issued in accordance with City policies.

 

• Maintain Accounts Payable records.

 

• Assist with year end processes such as reviewing open purchase orders

 

• Audit and approve purchasing card statements in accordance with the City’s purchasing card policy.

 

• Report and research fraudulent transactions and assist with maintaining the City’s purchasing card program.

 

• Provide training to new purchasing card users as necessary.

 

• Maintain WEX Card Program and prepare monthly expense allocation.

 

• Prepare analysis of accounts as required.

 

• Prepare accounts payable checks.

 

• Track monthly payments made by auto draft and record payments.

 

• Serves as backup to other Accounts Payable staff members as necessary.

 

• Order office supplies for the Finance department.

 

SUPERVISORY RESPONSIBILITIES None.

 

QUALIFICATIONS  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION and/or EXPERIENCE High School Diploma or GED equivalent required, college level businesses classes or degree highly preferred, 2+ years in prior Accounts Payable experience required, or equivalent combination of education and experience.

 

LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization. Ability to correspond with co-workers and the public in a professional manner.

MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

 

REASONING ABILITY Able to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

 

CERTIFICATES, LICENSES, REGISTRATIONS None.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit; use hands to handle, or feel; reach with hands and arms; and talk or hear. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 50 pounds Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

The noise level in the work environment is usually quiet.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.