ADMINISTRATIVE ASSISTANT (FULL TIME) at Chartwells… · Casa…

Summary: Chartwells K12 is a leading provider of food services in educational institutions, and they are seeking a full-time Administrative Assistant. This role is responsible for clerical functions and providing administrative support for food service programs, ensuring efficient operations and maintaining accurate records. Responsibilities: - Answer telephones and direct inquiries in a professional and client centric manner - Maintain confidential personnel files - Assist management staff in preparing confidential employment and labor relations documents, including but not limited to proposed disciplinary notices - Assist with staffing, including finding staff when employees call out on short notice - Work effectively and maintain good working relationships with co-workers, school personnel, administrators, student's parents and Supervisor - Complete and maintain accurate and up to date records of students eligible for free and reduced priced lunches if applicable - Enter weekly cash sales and meal counts using computer - Perform daily bank deposit reconciliation - Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing - Perform monthly vendor statement reconciliation - Prepare monthly state claim form for reimbursement - Assist in preparation of end of month financial reports - Attend in-service and/or safety meetings as required - Maintain clean and safe work environment; ability to perform job safely - Performs other duties as assigned Required Qualifications: - Prior administrative experience - Food service knowledge Required Skills: Administrative experience, Food service knowledge, Confidential personnel file management, Employment and labor relations documentation, Staffing coordination, Record keeping for free and reduced priced lunches, Cash sales and meal count entry, Bank deposit reconciliation, Vendor invoice processing, Vendor statement reconciliation, State claim form preparation, Financial report preparation, Client centric communication Benefits: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program, Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs), Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws., Any such periods during which you do not perform work on the Company’s behalf will be unpaid and deemed a temporary layoff.