Facilities Coordinator at CBRE HV in Madrid, es

Job Description

We now have an opportunity for a Senior Facilities Coordinator at a client data centre. Working within the remote CBRE team, the role offers development potential for candidates seeking to work at the leading edge of the growing data centre industry. The Senior Facilities Coordinator will report to the designated account management team member. They will coordinate facilities management requirements and arrange and supervise service contractors as required. Responsibilities * Assist with employee moves, coordinating with movers, vendors, and internal and external staff. * Plan and organize internal and building-to-building moves. * Initiate purchase orders and manage invoicing and expenses within budget. * Manage facilities staff and ensure continuous service delivery. * Resolve issues with staff, building engineers, and vendors. * Respond to client requests and resolve concerns. * Serve as the primary contact for maintenance requests and manage work orders. * Schedule repairs and maintenance with vendors and contractors. * Perform property inspections and tours, including workspace sweeps for repairs or upgrades. * Ensure furniture is functional and conforms to standards. Monitor and audit installations. * Assist with vendor negotiations and monitor performance. * Coordinate maintenance and safety programs. * Communicate with landlords and managing agents regarding property conditions. * Create reports and analyze data related to property objectives. * Oversee maintenance and repair assignments completed by technicians, vendors, and contractors. * Respond to client inquiries and ensure quality service delivery. * Assist with operating and capital budget preparation. * Manage vendor relationships and train vendors on procedures. * Process invoices and ensure proper cost-center coding. * Assist with reviewing financial reports and explaining variances. * Use PC and PDA systems for work orders, email, and training. * Acknowledge client inquiries and collect work orders. * Collect performance and progress reports. * File work orders, proposals, and vendor documentation. * Follow instructions and respond to inquiries or complaints. * Use established procedures to solve problems with limited discretion. * Deliver work in accordance with defined procedures and under supervision. * Perform other duties as assigned. Key Personal Requirements * Background in integrated facilities management and contracts. * A degree, trade qualification, or relevant experience, together with a high school diploma or GED. * Basic understanding of mechanical and electrical services. * Excellent communication and client relationship skills. * Strong financial understanding. * Ability to supervise commercial relationships and address poor performance. * Ability to resolve contentious situations. * Strong numerical, verbal, and written reporting skills. * Competence with spreadsheets, Outlook, Word, and other office software. * Understanding of facilities management, contracts, health and safety legislation, and environmental considerations. * Willingness to be hands-on and travel to other CBRE sites. * Ability to follow basic work routines and standards. * Strong organizational skills and an inquisitive mindset. * Basic mathematics skills, including the ability to calculate percentages, discounts, and markups. Character * Committed to delivering excellent customer service. * Calm and able to work under pressure. * Self-motivated and able to work on their own initiative. * Punctual and reliable. * Strong attention to detail. * A team player who can work effectively with CBRE and client staff at all levels. Circumstances * Willingness to learn and benefit from training programs. * Ability to work with landlords, tenants, and service providers to implement procedures and reporting. * Ability to learn quickly and gain maximum benefit from extensive training and development programs designed to address identified knowledge or experience gaps. Equal Opportunity We take our commitment to equal opportunity seriously and value the benefits of having a diverse workforce. We will never knowingly discriminate on the basis of an individual’s characteristics or circumstances. If you want to work with one of the most successful businesses in the industry and believe you will fit in with our exceptional team, we want to hear from you. Please Note All details are provided for guidance only and do not necessarily limit the responsibilities and accountabilities of the role. Full details of employment terms and conditions are provided within offers of employment, the Employee Handbook, and relevant company policies. This document does not constitute an offer of employment. Offers are valid only when provided in writing through the Human Resources Department.We now have an opportunity for a Senior Facilities Coordinator at a client data centre. Working within the remote CBRE team, the role offers development potential for candidates seeking to work at the leading edge of the growing data centre industry.

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