Food Pantry Coordinator (Part-Time) -… at Catholic… · Louisville

JOB TITLE: Food Pantry Coordinator

EXEMPT STATUS: Non-Exempt

EEO CODE: 3

ADOL CLASSIFICATION: Coordinator I

REPORTS TO: Program Director of Community Support Services

REVISED: 11.3.26

GENERAL SUMMARY:

The Food Pantry Coordinator is responsible for all day-to-day operations of the Father Jack Jones food pantry, located in the Churchill Downs neighborhood of Louisville, and 1 shift at the Sister Visitor Center food pantry in West Louisville. This person is responsible for keeping the FJJ pantry clean and stocked, coordinating donations and food procurement to ensure smooth pickup and delivery, and maintaining regular operations hours. The Food Pantry Coordinator is responsible for coordinating the team of volunteers who staff the FJJ pantry, performing some email duties, delivering paperwork to the Program Director for reporting, and maintaining partnerships with various vendors, donors, and community members. The Food Pantry Coordinator may be asked to assist with pantry coverage at other Catholic Charities pantries as needed.

In keeping with the mission, vision, and Catholic identity of Catholic Charities of Louisville, the Food Pantry Coordinator demonstrates the Welcome, Empower, and Strengthen values of the agency.

ESSENTIAL DUTIES AND TASKS:

• Maintain monthly food supply based on FJJ inventory protocols and community needs.
• Pickup, receive, and record food donations.
• Stock storage part of the pantry and ensure all food is sorted and stored in a safe and sanitary manner.
• Manages volunteer schedule to ensure adequate coverage in pantry and with pickups.
• Stock the pantry so that there is sufficient food on shelves.
• Record daily food/household distribution data and assist with monthly food bank reports. Deliver paperwork and records to Program Director weekly.
• Manage the food distribution process with the help of staff and volunteers.
• Act as a personal shopper and help clients to choose healthier food options.
• Orient food bank volunteers with tasks to be done to prepare for food distributions.
• Manage clients’ movement through the pantry line with the help of staff and volunteers.
• Assist with home food deliveries.
• Complete intakes for new clients and update client information in the agency database.
• Assist with inventory tracking and reporting
• Ensure the warehouse and pantry is clean and organized.
• Distribute and collect surveys.
• All other duties as assigned

EFFORT:

• Ability to sit, stand, and walk for extended periods of time
• Ability to use stairs
• Ability to lift and carry parcels and packages up to 50 lbs.
• Specific vision abilities include close and distant vision
• Ability to communicate effectively verbally and in written format
• Ability to work under pressure
• Ability to accurately examine and analyze information
• Ability to type on a computer.

SPECIALIZED SKILLS AND KNOWLEDGE:

• Must represent Catholic Charities in a positive manner in dress and presentation when meeting the public.
• Must be able to communicate well verbally and in handwritten form with colleagues, superiors, clients, and community personnel.
• Must be comfortable using email and responsive over email.
• Must be able to manage competing demands and use time effectively.
• Must have knowledge of and familiarity with community resources.
• Must have a valid driver’s license and personal transportation.
• Must be able to work under pressure and handle stressful situations.
• Must be comfortable with computer and technology skills including Microsoft Office applications such as Word, Excel, Teams, Outlook, and databases.
• Must be able to maintain confidentiality of information.
• Must demonstrate self-confidence, initiative, flexibility, and a high degree of professionalism.
• Must work well with limited supervision and be able to solve problems independently.
• Knowledge of warehouse safety, storage practices, and inventory management preferred

WORKING CONDITIONS:

This work is performed in a store type setting with moderate noise due to a limited number of people moving in and out in space. When not at a pantry, the Food Pantry Coordinator will work in an office environment.

HOURS AND LOCATIONS:

Monday (SVC): 8:30am-12:30pm

Tuesday (FJJ): 8:30am-12:30pm

Wednesday (FJJ): 8:30am-12:30pm

Thursday: (FJJ): 8:30am-12:30pm

Friday: (Broadway Building): 8:30am-12:30pm

20 hours per week/ $18 per hour.

MACHINES, TOOLS, EQUIPMENT:

Telephone, computer, printer, copy machine, scanner, and shredder

EDUCATION AND EXPERIENCE:

High School Diploma or GED Equivalent plus 2 years of related experience is preferred.