Administrative Assistant at CASA DE LA FAMILIA in Santa Ana, CA

Summary: Casa de la Familia is looking for an administrative assistant to join our team! The role involves performing a variety of administrative and clerical tasks to support managers and employees, ensuring the efficient operation of the office. Responsibilities: - Answer and direct phone calls - Organize and schedule appointments - Plan meetings and take detailed minutes - Write and distribute email, correspondence memos, letters, faxes and forms - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new deals and suppliers - Maintain contact lists - Book travel arrangements - Submit and reconcile expense reports - Provide general support to visitors - Act as the point of contact for internal and external clients - Liaise with executive and senior administrative assistants to handle requests and queries from senior managers Required Qualifications: - Proven experience as an administrative assistant or office admin assistant - Knowledge of office management systems and procedures - Working knowledge of office equipment, like printers and fax machines - Proficiency in MS Office (MS Excel and MS PowerPoint, in particular) - Excellent time management skills and the ability to prioritize work - Attention to detail and problem-solving skills - Excellent written and verbal communication skills - Strong organizational skills with the ability to multi-task - Bilingual (English-Spanish) - Courses taken in psychology/sociology Required Skills: Office management systems, Office equipment, MS Excel, MS PowerPoint, Psychology, Sociology, Bilingual English-Spanish