Procurement Specialist I at Cape… · Honolulu

Summary: Cape Environmental Management Inc is seeking a Procurement Specialist I to provide comprehensive administrative and procurement support to Project Managers throughout project execution. The role manages vendor sourcing, purchasing documentation, project financial tracking, invoicing support, project files, travel coordination, closeout activities, and related administrative processes.

Responsibilities:
- Provides comprehensive administrative support to Project Managers throughout all phases of project execution
- Responsibilities include sourcing vendors and subcontractors, obtaining pricing for Requests for Quotes (RFQs), preparing bid abstracts, processing purchase requisitions, purchase orders, and contract modifications, and maintaining accurate project documentation within company systems
- The role supports project financial management by tracking costs, validating invoices, assisting with invoicing, reviewing accounts payable documentation, monitoring accounts receivable, and ensuring required documentation, including payment releases and certified payrolls, is complete and properly filed
- Additional responsibilities include coordinating project setup, maintaining project files, preparing and editing project plans and client submittals, coordinating project-related travel, supporting project closeout activities, assisting with asset management and equipment reporting, processing and tracking timesheets and expense reports, coordinating base pass issuance, and participating in required training and meetings

Required Qualifications:
- 0-5 years' experience in administrative work
- 0-2 years' experience in problem solving customer service, accounts payables and database entry with a proven track record of improving systems or processes required
- High school diploma or GED required

Preferred Qualifications:
- Associate degree with 2 years' experience in a Microsoft office environment with Word and Excel skills

Required Skills: Microsoft Word, Microsoft Excel, Accounts Payable, Database Entry, Procurement

Benefits: Medical/Dental/Vision insurance, Life insurance, Vanguard retirement savings plan including both traditional and Roth 401(k) with up to 4% match and lowest in class fees, Health savings account (HSA) with investment option, Flexible spending account (FSA), Paid annual leave, Paid maternity/paternity leave, Tuition reimbursement, Several other voluntary benefits options, The option to work from home