Administrative Assistant II – Elementary School

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Position Overview

The Administrative Assistant II – Elementary School provides complex and confidential administrative and secretarial support to the school principal and other administrators. The position supports school operations by coordinating office activities, maintaining records, assisting with financial and student information processes, and communicating with students, parents, staff, and community members.

Key Responsibilities

• Answer and manage the school telephone system, respond to inquiries, transfer calls, and relay messages.
• Compile information from multiple sources including student records, schedules, time sheets, and budget data to prepare reports and documentation.
• Prepare correspondence, reports, meeting agendas, minutes, event programs, and other school documentation.
• Conduct financial activities such as processing bills, credit card transactions, payroll documentation, and account reconciliations.
• Coordinate school programs, meetings, workshops, and administrative activities.
• Greet visitors and manage building access while ensuring district safety procedures are followed.
• Maintain manual and electronic records including student records, financial records, and administrative documentation.
• Monitor activities and program components on behalf of school administrators to ensure deadlines and goals are met.
• Assist students with health-related needs when trained and when health staff are unavailable.
• Organize office workflow and administrative tasks to support efficient school operations.
• Participate in meetings, workshops, and training sessions.
• Prepare reports, documents, and correspondence for school operations.
• Process administrative documentation in compliance with district policies and regulations.
• Procure supplies and maintain inventory of school materials.
• Respond to inquiries from staff, parents, students, and external agencies.
• Schedule meetings, appointments, and school events.
• Perform other related duties as assigned.

Job Requirements – Minimum Qualifications

Skills

• Operating office equipment and software applications
• Preparing and maintaining accurate records
• Effective written and verbal communication
• Basic bookkeeping and recordkeeping
• Administrative coordination and organization

Knowledge

• Office practices and procedures
• Grammar, spelling, and punctuation
• Business telephone etiquette
• Basic bookkeeping principles
• Standard office equipment and technology

Abilities

• Schedule meetings and coordinate activities
• Gather and organize information from multiple sources
• Work effectively with diverse individuals and groups
• Maintain confidentiality of sensitive information
• Manage multiple priorities and interruptions
• Establish priorities and meet deadlines

Responsibility

Works under limited supervision using standardized administrative practices while coordinating office activities and supporting school operations.

Work Environment

Work is performed primarily in a school office environment with regular interaction with students, staff, parents, and visitors.

Experience

Job-related administrative experience is required.

Education

High school diploma or equivalent.

Required Testing

None specified.

Certificates and Licenses

None specified.

Continuing Education / Training

District-required professional development and training.

Clearances

• Criminal background check
• Mandated reporter training

Reporting Relationship

Reports to the assigned supervisor.

FLSA Status

Non-Exempt