Employee Life Cycle Coordinator at BY YOUR SIDE… · Naperville

Summary: BY YOUR SIDE Autism Therapy Services is seeking an Employee Life Cycle Coordinator to provide administrative and clerical support for various Human Resources services. The role includes responsibilities such as onboarding, offboarding, retention, and managing HR data to support the HR department and employees.

Responsibilities:
- Schedule, assist and create all onboarding documents, conduct remote orientation (pre and post), including i9 verifications and compliance testing, generally every other week
- Supports background screens and ensures compliance as part of onboarding process
- Processing all status changes within the required systems ensuring timely communication with department heads and teams
- Support the maintenance of all online training (HIPAA, Bloodborne Pathogen, Mandated Reporter and Sexual Harassment) within designated platform
- Educate newly hired employees on HR policies, internal procedures and regulations
- Oversee and input all new hires in the HRIS; as well as into any required peripheral software, support all integration projects and software changes as needed
- Maintain and audit all personnel digital files and upload their documents into personnel files
- Follow up with employee engagement plans, meet and greets and stay interviews
- Preparing all anniversary certificates, keeping track of gifts and preparing updates and assisting the HR staff for distribution
- Perform various administrative and clerical functions for the HR Department
- Assist with any payroll initiatives
- Other duties and special projects as assigned

Required Qualifications:
- Bachelor's degree required
- 12+ months experience in a human resource coordinator or specialist role required
- Must be able to appropriately handle confidential and sensitive information. Experience handling such information is required
- Understanding of State and Federal policies, such as, HIPAA, EEO and ADA
- Must have a high level of initiative and be able to work effectively without constant, direct supervision
- Flexibility and dependability with schedule as orientation locations may change
- Must be responsible, adaptable, honest and reliable
- Ability to work effectively and efficiently with constant changing priorities and deadlines in this fast-pace organization
- Excellent time management skills with the ability to multi-task, prioritize, execute on deadlines and produce high-quality deliverables with great attention to details
- Must possess strong analytical and problem-solving skills
- Reliable transportation and the ability to travel as needed
- Strong verbal, written, communication and collaboration skills required
- Must have a positive “can do” attitude, a people person; as well as a Team Player
- Advanced computer skills in Microsoft Office Products, including data entry, data processing, and communication tools
- Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time

Preferred Qualifications:
- Human Resource Management strongly preferred
- Experience with orientation, onboarding and offboarding strongly preferred
- Payroll experience a strong plus

Required Skills: Onboarding, Orientation, Offboarding, HRIS, Payroll, FMLA, I-9 USCIS Work Authorization, IDOL, EEOC, ADA, Workmen’s Compensation, HIPAA, Bloodborne Pathogen Training, Mandated Reporter Training, Sexual Harassment Training, Personnel File Maintenance, Microsoft Office

Benefits: Full benefits package (health insurance, dental, vision), 4 weeks paid time off per calendar year, Paid Holidays, 401K with Company Match, Brand new facilities, with a clean and safe work environment, Employee Recognition Program, Position could work remotely after training possibly one or two days a week as responsibilities and department integration and agility increase.