Sub Site Coordinator at Boys & Girls… · Whittier

Substitute Site Facilitators are responsible for all aspects of site management; completing site paperwork, providing a safe/enriching environment for students, planning/facilitating site day by day programming, supervising/supporting site staff/volunteers, responsible for student discipline, communicating with school day staff, students, parents and partner staff, attending weekly site facilitator meetings, monthly all staff meetings, working 3-4 Saturdays a year (field trips/staff training).

• Based on the format of the school day, programs may be virtual/distance learning
• This position is contingent upon the proper implementation of the program guidelines and continued grant funding
• Supervise and ensure the safety of members at all times maintaining a safe physical and emotional environment
• Supervises supports and assists in training and development of site staff and volunteers
• Provide leadership to a team of program staff to design and implement programs
• Responsible for overall member and staff discipline and corrective behavior
• Work effectively with the school principal, teachers, and the local community
• Able to problem solve, communicate effectively, set priorities and goals, resolve conflict and manage time effectively and meet deadlines
• Evaluate performance of site staff and assist Program Supervisor/Area Director with evaluation of overall program
• Responsible for coordinating with Area Director or Program Supervisor regarding overall program schedules for school year (e.g., daily, weekly, monthly)
• Facilitate weekly staff meetings and assist with staff training in order to maintain program’s vision and the organization’s mission
• Interact with guardians/parents and handle all questions or concerns that may arise
• Ensure that all required grant requirements are met, specifically:
• Daily attendance target numbers are reached – (upwards of 100 students per day)
• Responsible for maintaining early release folder for school site
• Minimum attendance requirements are met
• Weekly and monthly attendance & enrollment reports are kept and submitted in timely manner
• Educational enrichment of grant is incorporated into program
• Homework assistance of grant is incorporated into program
• Physical recreation element of grant is incorporated into program
• Formulating and executing Continuous Quality Improvement goals
• Attend required state, school district, organization, and site meetings.
• Assist staff with member supervision when required
• Lead staff during lesson planning sessions
• Maintain membership copies of application folder –and submitting new applications to Main Clubhouse
• Complete incident reports as necessary –and file/submit copies to Area Director/Program Supervisor in a timely manner

Required Qualifications

Education:

• High school diploma or equivalent
• __48__ College credits or pass equivalency exam

Experience:

• 3+ years of relevant experience working with children and/or youth in an educational, recreational, or youth development setting

Knowledge, Skills, and Abilities:

• Ability to perform the essential functions of the position with or without reasonable accommodation
• Strong verbal and written communication skills, with the ability to effectively interact with youth, families, and staff
• Strong organizational skills, including the ability to manage multiple activities, maintain required documentation, and follow program schedules
• Proficiency in using basic office technology and program-related tools or systems (e.g., email, attendance tracking systems, learning platforms)
• Ability to understand and comply with organizational policies, safety procedures, and applicable federal, state, and local laws, including child safety and mandated reporting requirements

Required Qualifications

• California Driver's License
• Relevant certifications or training CPR/First Aid, Mandated Reporter training

Preferred Qualifications

• B.A./B.S. degree in related field
• Experience working with children and/or youth in an educational, recreational, or youth development setting
• Experience working in a structured, youth-serving environment that requires adherence to policies, safety standards, and program guidelines
• Ability to effectively engage with youth, families, and staff in a fast-paced, interactive setting

Physical Demands

• Ability to sit, stand, and/or walk for extended periods
• Ability to lift up to 30 pounds
• Ability to use a computer, phone, and standard office equipment

Work Environment

• Work is performed in a club-style environment, including open floor plans, recreational areas, and outdoor activity spaces.
• The role may involve a dynamic setting with multiple priorities, deadlines, interruptions, and regular collaboration with others.

Equal Employment Opportunity Statement

Boys and Girls Club Whittier / Pico Rivera is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all employees and applicants in accordance with California law, including the Fair Employment and Housing Act (FEHA). Employment decisions are made without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, medical condition, genetic information, marital status, military or veteran status, or any other protected status.

Boys and Girls Club Whittier / Pico Rivera will provide reasonable accommodation for qualified individuals with disabilities and for religious beliefs or practices, in accordance with applicable law.

Disclaimer

This job description is intended to describe the general nature and level of work performed. It is not an exhaustive list of all responsibilities, duties, or qualifications. The employer reserves the right to modify job duties as business needs change, consistent with California law.