Post Title: Talent Acquisition Coordinator (Maternity Cover)

Department: Human Resources

Line Manager: Talent Acquisition Team Leader

Salary Grade: £30,869, Grade 5

Contract Type: Fixed Term (12 to 15 months)

Location: Hybrid, based in Canary Wharf, London

Job Purpose

To support the delivery of a professional, efficient and candidate focused recruitment service across academic and professional services vacancies. The role coordinates recruitment activity from advertising through to appointment, maintains accurate recruitment records and candidate communications, and supports fair and consistent selection and pre-employment processes. Working closely with the Talent Acquisition Team Leader and Hiring Managers, the postholder also contributes to recruitment reporting, proactive talent pipelines and continuous improvement.

• Coordinate recruitment activity across academic and professional services vacancies, supporting the recruitment process from approved vacancy advertising through to appointment in line with agreed procedures and timelines.
• Coordinate the advertising of approved vacancies through Pinpoint, careers platforms and other appropriate recruitment channels, ensuring vacancy information and candidate facing content are accurate and up to date.
• Manage vacancies and candidate activity through Pinpoint, maintaining accurate candidate records, vacancy stages, recruitment documentation and communications throughout the recruitment lifecycle.
• Review and screen applications against agreed essential and desirable criteria, and support Hiring Managers with fair, consistent and evidence based shortlisting using agreed scorecards and selection criteria.
• Coordinate interviews and selection activity, including candidate and panel liaison, interview scheduling, preparation of relevant documentation, participation in interviews where required and accurate recording of recruitment outcomes.
• Act as a key point of contact for candidates, providing clear, professional and timely communication throughout the recruitment process, including interview invitations, outcome communications and conditional offer documentation, to support a positive candidate experience.
• Undertake relevant pre employment and Right to Work checks within the Talent Acquisition remit, ensuring appropriate documentation is obtained and recorded, and complete an accurate handover of successful candidates to the relevant HR or onboarding team.
• Build and maintain effective working relationships with Hiring Managers and other key stakeholders, providing guidance on recruitment processes, timelines and candidate progress, and escalating risks, exceptions or compliance concerns to the Talent Acquisition Team Leader where appropriate.
• Support high volume and priority recruitment campaigns across departments, programmes or locations, effectively managing competing vacancies, candidate activity and deadlines to meet workforce requirements.
• Support proactive recruitment activity, including candidate sourcing, talent pooling, pipeline initiatives and employer brand activity, to help build suitable candidate pipelines for current and future recruitment needs.
• Maintain accurate recruitment data and prepare reports, Excel trackers, data summaries and other monitoring tools as required to support vacancy oversight, recruitment planning, performance monitoring, governance and informed decision making.
• Contribute to recruitment projects, process improvements, templates and consistent ways of working across the Talent Acquisition function, and complete relevant recruitment, compliance, systems and professional development training as assigned by the Talent Acquisition Team Leader.

Qualifications and Experience
Essential
• Experience of working in recruitment, talent acquisition, HR administration or a comparable coordination or administrative environment.
• Experience of managing multiple priorities, maintaining accurate records and delivering work to deadlines.

Desirable
• Experience of recruitment within higher education, education or a high volume recruitment environment.
• Experience of undertaking Right to Work or other recruitment related pre employment checks.

Skills and Knowledge:
Essential
• Strong written and verbal communication skills, with the ability to provide a professional service to candidates and stakeholders.
• Strong organisational skills and attention to detail, with the ability to prioritise competing deadlines in a fast paced environment.
• Good IT and data handling skills, including Microsoft Office applications, particularly Excel, Word and Outlook, with the ability to maintain reports, trackers and recruitment information.
• Understanding of fair and consistent recruitment practices, confidentiality and data protection requirements, with the ability to apply agreed processes and selection criteria appropriately.

Desirable
• Knowledge of UK Right to Work requirements and recruitment compliance.
• Understanding of recruitment reporting, metrics and the use of recruitment data to support planning and service improvement.

Personal Qualities
Essential
• Professional, candidate focused and committed to delivering a high quality recruitment service.
• Proactive, adaptable, collaborative and dependable, with the ability to use initiative, work effectively as part of a team and escalate appropriately when required.

Additional Information
This job description outlines the main responsibilities of the role and is not intended to be an exhaustive list of every activity. Responsibilities may be reviewed in line with evolving organisational needs, systems and ways of working.

Special Conditions
Flexibility may occasionally be required during peak recruitment periods or to support recruitment events and changing business needs.