Coordinator, Consultant Recruiting at Bain & Company in New York, NY

Summary: Bain & Company is recognized as one of the world’s best places to work, focusing on creating a supportive and inclusive environment. The Coordinator, Consultant Recruiting will support the administration and execution of recruiting programs for consulting staff, managing candidate pipelines and coordinating recruiting events.

Responsibilities:
- Support the execution of Bain’s recruiting strategy across targeted business schools and other recruiting channels, including on-campus, in-office, and virtual recruiting efforts
- Help develop and maintain the annual recruiting calendar in partnership with the recruiting team, regional Bain contacts, school teams, and career services offices across the business schools we partner with
- Coordinate formal and informal recruiting events, including presentations, receptions, dinners, happy hours, coffee chats, interview preparation sessions, and other candidate engagement activities
- Work closely with school teams, consultant resource teams, Bain alumni, and recruiting colleagues to ensure recruiting events, communications, and candidate touchpoints are well planned and executed
- Partner with recruiting colleagues across offices to coordinate coverage for joint marketing and interviewing events, share best practices, and support regional recruiting priorities
- Assist with the candidate selection process by preparing materials, coordinating resume review inputs, compiling recommendations, and supporting final interview decision processes
- Act as a liaison for candidates throughout the interview process, providing timely, accurate, and professional communication
- Schedule students, candidates, and interviewers for interview days, whether in person or virtually
- Prepare interview logistics, interviewer schedules, candidate materials, debrief materials, and follow-up communications
- Maintain accurate candidate data and decisions in Bain’s recruiting systems, including Avature and other internal tools
- Provide exceptional support to consulting staff involved in recruiting, including coordinating interviewer commitments, communicating logistics, helping manage deadlines, and supporting interview training needs
- Draft, review, and send communications and correspondence with candidates throughout the recruiting cycle
- Maintain incoming inquiries, applications, and candidate tracking materials, ensuring timely and appropriate responses
- Support relationship management efforts by helping identify priority recruits and facilitating connections between candidates and Bain employees
- Serve as a professional and enthusiastic representative of Bain to prospective candidates, school contacts, alumni, and internal stakeholders
- Help plan and execute Consultant and Summer Associate offeree programming, including offeree weekends and other offer-stage events
- Coordinate logistics, attend events as needed, interact with offerees, and ensure activities run smoothly
- Support the Consultant Summer Associate internship program, including summer calendar creation, training coordination, social event planning, and ongoing program logistics
- Assist with calendar creation and event planning throughout the internship program
- Support the closing process for offerees and interns in partnership with the recruiting team and consulting staff
- Support program logistics for Advanced Degree, pre-MBA, diversity, and other strategic recruiting programs, as applicable
- Coordinate training, colleague and mentor assignments, social events, staffing needs, final presentation scheduling, candidate communications, and program close-out activities
- Help manage consultant resource teams that partner closely with the recruiting team, including planning meetings, updating internal trackers, and ensuring team members are aligned on candidate status, upcoming events, deadlines, and responsibilities
- Identify opportunities to improve local recruiting processes and contribute to team innovations and best practices
- Help evaluate the success of each recruiting season by gathering and analyzing recruiting data, including results by school, source, event, and candidate pool
- Prepare recruiting statistics, reports, and presentations as needed
- Use data and post-season insights to help inform future recruiting programs, events, and strategy
- Support special projects related to recruiting strategy, process improvement, candidate experience, and team operations
- Help manage consultant recruiting budgets by supporting event planning, expense tracking, invoice processing, and budget reporting
- Flag budget issues or inconsistencies and support special budget projects as needed
- Own timely and accurate updates to recruiting systems and trackers for data entry, event management, candidate tracking, and reporting
- Coordinate administrative duties related to consultant recruiting programs, events, interviews, and team operations
- Work with the New York HR team to support the new hire onboarding process, including new hire tracking, start date coordination, colleague selection and distribution, staffing preparation materials, and related logistics
- Support other administrative duties and special projects as needed

Required Qualifications:
- 1–2+ years of experience in administrative support, recruiting, human resources, event planning, project coordination, or related professional experience
- Outstanding interpersonal, written, and verbal communication skills
- Strong customer service orientation and ability to represent Bain professionally with candidates, school contacts, alumni, consulting staff, and senior leaders
- Excellent organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines with accuracy
- Strong project management skills and comfort coordinating a high volume of time-sensitive tasks
- Ability to work independently while also operating as a collaborative and flexible team player
- Comfort working with a diverse group of individuals at all levels of the organization
- Ability to thrive in a fast-paced, changing environment with professionalism and enthusiasm
- Strong problem-solving skills and the ability to identify practical, creative solutions
- Highly motivated self-starter with initiative, sound judgment, and a strong sense of ownership
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, HRIS, recruiting systems, and database tools
- Flexibility with hours, including the ability to work evenings, occasional weekends, and overtime during peak recruiting periods
- Ability to travel during peak recruiting season as needed

Preferred Qualifications:
- Prior recruiting experience, particularly in a professional services environment
- Experience coordinating complex logistics, events, stakeholders, calendars, and communications
- Bachelor's degree
- Experience with ChatGPT, Claude, or similar programs

Required Skills: Recruiting systems, Avature, Microsoft Outlook, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Teams, HRIS, Database tools, Event planning, Candidate relationship management, Customer service orientation, Project management

Benefits: Annual discretionary performance bonus, 401(k) company contribution based on years of service, 4.5% 401(k) company contribution, which increases after 3 years of service and is 100% vested upon start date., Fully vested 401(k) company contribution., Bain & Company's comprehensive benefits and wellness program, Bain pays 100% individual employee premiums for medical, dental and vision programs, offering one of the most comprehensive medical plans for employees without impacting your paycheck., Generous paid time off, including parental leave, sick leave and paid holidays., Paid Life and Long-Term Disability insurance., Annual fitness reimbursements.