AVEVA→
Executive Assistant, Korea at AVEVA in Seoul, Korea, Republic of
Job Description
Executive Assistant, Korea
Location: Seoul, Korea, Republic of
AVEVA is a global leader in industrial software. Our cutting-edge solutions are used by thousands of enterprises to deliver the essentials of life – such as energy, infrastructure, chemicals and minerals – safely, efficiently and more sustainably.
We’re the first software business in the world to have our sustainability targets validated by the SBTi, and we’ve been recognized for the transparency and ambition of our commitment to diversity, equity, and inclusion. We’ve also recently been named as one of the world’s most innovative companies.
If you’re a curious and collaborative person who wants to make a big impact through technology, then we want to hear from you! Find out more at AVEVA Careers.
For more information about our privacy policy and how to manage cookies, visit our Privacy Policy.
Position: Executive Assistant
Location: Seoul, South Korea
Reporting to: South Korea Market Leader
The job
Your responsibilities will include, but are not limited to providing executive assistant duties to the local market Leader, and in addition support sales administration and local employee engagement operations.
Executive Assistant to Korea Market Leader
- Provide comprehensive executive support to the Korea Market Leader, ensuring effective management of business priorities and daily operations.
- Manage complex executive calendars, prioritize schedules, and coordinate internal and external meetings.
- Organize executive-level engagements with customers, partners, and C-suite stakeholders.
- Coordinate domestic and international business travel arrangements, including flights, accommodation, transportation, visas, and travel documentation.
- Process expense claims and travel approvals through Concur on behalf of the Korea Market Leader.
- Review and coordinate business travel requests submitted by the Market Leader's direct reports.
- Serve as a communication bridge between the Korea Market Leader and leadership team members.
- Coordinate regular check-ins, one-on-one meetings, and leadership discussions.
- Attend leadership meetings, prepare meeting minutes, track action items, and ensure follow-up execution.
- Provide interpretation support during executive meetings when required.
- Collaborate with Executive Assistants across APAC and global regions to coordinate executive schedules and business activities.
- Coordinate logistics and hospitality arrangements for visiting executives, customers, and employees.
- Support employee engagement, career development discussions, and well-being initiatives across the Korea organization.
- Arrange executive hospitality activities, including business dinners, customer entertainment, golf outings, restaurant reservations, and VIP gifts.
- Issue invitation letters and visa support documents for international visitors and employees.
- Serve as the primary point of contact for visiting APAC and Global executives (VP level and above), coordinating end-to-end executive itineraries and ensuring smooth execution of business visits.
- Accompany senior executives during key customer meetings, site visits, and strategic engagements when required, managing all logistics and on-site support.
- Partner with the Marketing team during major customer events, executive forums, and corporate functions to coordinate leadership participation, executive scheduling, VIP hospitality, and stakeholder engagement.
- Korea Market Leader의 경영 활동 및 주요 의사결정을 위한 Executive Support 제공
- 복잡한 임원 일정 관리 및 우선순위 조정
- 고객사, 파트너사 및 C-Level 임원 미팅 기획 및 일정 조율
- 국내외 출장 관련 항공권, 호텔, 차량, 비자 및 출장 행정 업무 총괄
- Concur를 통한 경비 처리 및 출장 승인 업무 수행
- Market Leader를 대신하여 Direct Report 직원들의 출장 검토 및 승인 지원
- Market Leader와 조직 리더 간 주요 커뮤니케이션 창구 역할 수행
- Direct Report 대상 정기 Check-in 및 One-on-One 미팅 운영
- 주요 경영회의 참석, 회의록 작성 및 Action Item 관리
- 필요 시 임원 미팅 통역 지원
- APAC 및 글로벌 Executive Assistant와 협업하여 경영진 일정 조율
- 고객 및 내외부 방문객 대상 교통·숙박 등 방문 지원
- 직원 Engagement, Career Development 및 Well-being 프로그램 지원
- VIP 고객 응대, 골프 행사, 만찬, 선물 준비 등 Executive Hospitality 지원
- 해외 방문객 비자 초청장 및 관련 서류 발급 지원
- VP급 이상 APAC 및 Global 임원 방문 시 주요 연락 창구 역할 수행 및 방문 일정 전반 총괄
- 글로벌 임원 방문 시 고객 미팅, Site Visit 및 주요 비즈니스 일정에 동행하며 교통, 숙박, 회의 운영 등 전반적인 Logistics 업무 수행
- 주요 고객 행사, Executive Forum 및 대규모 사내외 행사 진행 시 Marketing Team과 협업하여 임원진 일정 조율, VIP 응대, Hospitality 및 Leadership Engagement 지원
Sales Administration
- Coordinate and support sales administrative activities across the Korea organization.
- Serve as a liaison between Sales, Finance, Marketing, Operations, and leadership stakeholders.
- Manage employee and visitor visa administration and documentation.
- Coordinate transportation arrangements for customers, employees, and visiting executives.
- Support customer engagement activities in collaboration with Sales and Marketing teams.
- Manage AVEVA Solution Training administration.
- Coordinate training invitations, registrations, attendance tracking, and logistics.
- Support trainers and training delivery activities.
- Issue training certificates and coordinate invoicing and payment communications.
- Maintain customer-facing documents and sales portfolio updates.
- Resolve sales administration issues in partnership with the Korea Market Leader and key stakeholders.
- Coordinate key sales meetings, customer engagements, and executive briefings.
- 한국 영업 조직의 전반적인 영업 행정 업무 지원
- Sales, Finance, Marketing, Operations 및 Leadership Team 간 협업 지원
- 직원 및 방문객 비자 관련 행정 업무 수행
- 고객사 방문 및 출장 직원 대상 차량 및 교통편 지원
- 고객 행사 및 영업 활동 지원
- AVEVA Solution Training 프로그램 운영
- 교육 신청 안내 및 등록자 관리
- 교육 일정 조율 및 강사 지원
- 교육 참석 현황 관리 및 운영 지원
- 수료증 발급 및 교육 관련 안내 진행
- 세금계산서 및 인보이스 발행 안내 및 관리
- 고객 제출 자료 및 포트폴리오 업데이트 지원
- Market Leader 및 관련 부서와 협업하여 영업 행정 이슈 해결
- 주요 영업 회의, 고객 미팅 및 Executive Briefing 운영 지원
Sales Operations & Employee Engagement
- Support sales leadership through business operations coordination and reporting activities.
- Prepare quarterly business reviews, pipeline reports, sales performance analysis, and deal updates.
- Coordinate major sales meetings, forecast calls, and leadership communications.
- Track meeting outcomes and action items to ensure accountability and execution.
- Partner with stakeholders to improve operational efficiency and sales processes.
- Lead Korea's Action for Good (AFG) initiatives and CSR programs.
- Drive employee participation in CSR and volunteer activities.
- Lead diversity, inclusion, employee engagement, and well-being initiatives.
- Prepare activity reports, budget updates, and executive summaries for APAC leadership.
- Foster a positive workplace culture and enhance employee experience across the Korea organization.
- 영업 리더십의 운영 업무 및 보고 체계 지원
- 분기별 영업 실적, 주요 Deal 및 Pipeline 보고자료 작성
- Forecast Call, Leadership Meeting 및 주요 Sales Meeting 운영
- 회의 결과 및 Action Item 관리와 Follow-up 수행
- 유관 부서와 협업하여 프로세스 개선 및 운영 효율화 추진
- 한국 AFG(Action for Good) 리드로서 CSR 활동 기획 및 운영
- 임직원 참여 독려 및 사회공헌 프로그램 운영
- Inclusion & Employee Engagement 리드로서 다양성, 포용성 및 웰빙 프로그램 추진
- APAC 리더십 대상 결과 보고서, 예산 현황 및 Executive Summary 작성
- 조직 문화 향상 및 직원 경험(Employee Experience) 개선 활동 지원
Find out more: https://www.aveva.com/en/about/careers/
AVEVA requires all successful applicants to undergo and pass a comprehensive background check before they start employment. Background checks will be conducted in accordance with local laws and may, subject to those laws, include proof of educational attainment, employment history verification, proof of work authorization, criminal records, identity verification, credit check. Certain positions dealing with sensitive and/or third party personal data may involve additional background check criteria.
AVEVA is an Equal Opportunity Employer. We are committed to being an exemplary employer with an inclusive culture, developing a workplace environment where all our employees are treated with dignity and respect. We value diversity and the expertise that people from different backgrounds bring to our business.
Come and join AVEVA to create the transformative technology that enables our customers to engineer a better world.