Data Coordinator at Austin Health in Heidelberg, AU

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• Ongoing full-time opportunity
• Located in Heidelberg, with multiple public transport options
• Apply your analytical skills in a dynamic healthcare environment and learn more about healthcare data submissions

Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.

About the Submissions Services team
Submissions Services are responsible for the collection, management and reporting of data to the Department of Health (DoH) for planning and funding purposes.

This includes the Elective Surgery Information System (ESIS), Victorian Emergency Minimum Dataset (VEMD), Victorian Admitted Episodes Dataset (VAED), Victorian Integrated Non-Admitted Health Dataset (VINAH) and the Agency Information Management System (AIMS).

The team is part of Health Information Services, alongside the Medical Record Department, the Freedom of Information and Corporate Records team and Clinical Coding Services.

About the role
As the Data Coordinator, you will be responsible for the accurate and timely submission of data to the Department of Health mandatory datasets. You will deliver exceptional customer service and work closely with stakeholders across Austin Health, providing education, guidance and support to the teams that submit data and rely on it for critical internal and external reporting.

This opportunity would suit a highly proficient Excel user. Knowledge of Victorian healthcare data submissions and mandatory datasets is advantageous but not essential. If you’re eager to learn and bring the right skills and attitude, we’ll provide the training and support you need to succeed.

A regular day will see you:

• Complete the processes required to submit accurate data to mandatory datasets within prescribed timeframes, identifying errors and working with business areas to resolve them
• Reconcile data regularly, and investigate and resolve discrepancies
• Investigate data quality issues, identify root causes and work with operational, clinical and other stakeholders to put corrective and preventive actions in place
• Provide ongoing training, education and support to business areas that collect and enter data, including during the annual dataset change proposal process
• Identify opportunities to improve submission processes, and take part in software testing and validation and dataset user groups

About you
To be successful in this role, you’ll bring with you:

• Excellent computer skills, including advanced knowledge of Microsoft and a very good understanding of Office products (Outlook, Word, Excel and PowerPoint), particularly Excel
• The ability to manage competing demands with a structured approach to problem resolution and data analysis, and a high level of attention to detail
• Strong interpersonal and communication skills, with a consultative approach and a proven ability to build productive working relationships with a range of stakeholders
• The ability to work independently and within a team environment
• Good organisational, time management, written and verbal skills, and experience in documenting policies, procedures and processes

Our benefits
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

• Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
• A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
• Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
• Mentoring and career development opportunities.

Work with us!
We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.

If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.

All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. Austin Health is a child safe organisation, committed to upholding the rights, safety, and wellbeing of children and young people in line with Child Safe Standards. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Kathy Kovco, Manager Submissions at Kathy.KOVCO@austin.org.au

Interested in finding out more about this opportunity? Read the position description for further details.

Application closing date: Sunday 13 December 2026