Project Coordinator at ATCO in Calgary, AB, Canada

Project Coordinator

Location: Calgary, AB, Canada

Who We Are:

ATCO Frontec provides facilities management, remote operations, infrastructure, construction, and defence support services across Canada and internationally. We partner with government, Indigenous, industrial, commercial, and defence clients to deliver safe, reliable, and innovative solutions in both urban and remote environments. Our success is built on operational excellence, strong client relationships, and the expertise of our people.

Description:

ATCO Frontec is seeking a proactive Project Coordinator for its North of 60 team. The role supports facilities management, construction and infrastructure projects and day-to-day main office operations. Working with Project Managers, Facilities Managers, site teams, and internal stakeholders, the Project Coordinator keeps activities, records, and operational processes organized and on track.

The role combines project coordination, facilities management support, and main-office operations. Duties include project schedule and cost tracking, procurement, logistics, change control, maintenance planning, work orders, contractor coordination, quality checks, service reporting, office services and supplies, meeting and travel logistics, onboarding support, and internal communications. The position requires initiative, sound judgment, discretion, and the ability to manage competing operational priorities.

Responsibilities:

• Help plan and schedule preventive and corrective maintenance and other service activities.
• Track work orders through completion and maintain accurate status, completion, and closeout records in the CMMS or approved system.
• Coordinate technicians, trades, service providers, and subcontractors on scope, access, timing, paperwork, and completion.
• Track backlogs, overdue work, recurring deficiencies, service requests, and KPIs; flag risks and support corrective action.
• Support maintenance forecasts, annual plans, contractor orders, estimates, and additional work requests.
• Support project plans, milestone and look-ahead schedules, and progress tracking.
• Track deliverables, actions, decisions, risks, issues, submittals, RFIs, changes, and deficiencies.
• Assist with budgets, commitments, cost reports, forecasts, progress measurement, and variance reporting.
• Prepare agendas and minutes, maintain action logs, and follow up on commitments.
• Review drawings, specifications, scopes, and submittals for gaps, inconsistencies, and required clarification.
• Support mobilization and demobilization planning for personnel, equipment, materials, access, accommodation, and records.
• Track field progress, inspections, and outstanding work; escalate issues affecting safety, quality, cost, or schedule.
• Support subcontract administration and check invoices or progress claims against work records.
• Promote safety, environmental, and quality requirements; promptly report hazards, incidents, deficiencies, and non-compliance.
• Coordinate inspections, quality checks, deficiencies, corrective actions, and closeout records.
• Support commissioning and handover, including manuals, warranties, asset data, and final records.
• Support closeout, lessons learned, and transition to the client or operations.
• Coordinate office services, repairs, supplies, equipment, and vendors; track requests to resolution.
• Coordinate meetings, calendars, agendas, minutes, and follow-up actions.
• Coordinate onboarding and offboarding logistics, including access, equipment, workspace, forms, and internal introductions.
• Coordinate employee and visitor travel, accommodation, transportation, itineraries, and required records.
• Maintain shared files, contact lists, office procedures, records, and trackers with appropriate confidentiality.
• Liaise with corporate IT, procurement, finance, HR, facilities, and health and safety teams.
• Track office actions, recurring requirements, requests, and deadlines; suggest process improvements.
• Support office orientation, communications, and team activities while prioritizing project and client needs.

Qualifications:

• Post-secondary education in Engineering, Engineering Technology, Architectural Technology, Business, or a related field; equivalent experience may be considered.
• 3-5 years supporting construction, infrastructure, facilities, industrial, utility, or capital projects; multi-workstream experience is an asset.
• Working knowledge of drawings, specifications, schedules, procurement, cost tracking, change management, and project records.
• Experience coordinating vendors, subcontractors, field teams, materials, deliveries, or logistics.
• Northern, remote, industrial, defense, or federal project experience is an asset.
• Ability to meet client screening requirements and obtain and maintain security clearance where required.
• Valid Class 5 driver's license and ability to travel as required.
• Strong organization, attention to detail, and ability to manage competing priorities.
• Clear written and verbal communication; able to prepare accurate reports, minutes, trackers, and correspondence.
• Proficiency with Microsoft 365, especially Excel, Word, Outlook, Teams, and SharePoint; scheduling software is an asset.
• Experience with project, procurement, ERP, CMMS, or construction systems is an asset.

What We Offer:

• The opportunity to contribute to important construction and infrastructure projects in northern and remote communities.

• A collaborative team environment with opportunities for professional development and growth.

• Competitive compensation and benefits

We would like to thank everyone for their application; however, only those being considered for an interview will be contacted.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.