Manager, Subawards Team Lead at ASU Gammage in Scottsdale, AZ

Job Profile: Research Administration Manager 2

Job Family: Research Administration

Time Type: Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications: Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary: Plans and develops research programs within a division, center, or department, solicits research opportunities, develops policies and procedures, and has significant responsibility for the overall functioning and effectiveness of research studies.

Job Description:

Salary range: $78,000 - $85,000 per year; DOE

Job Description

ASU Contracting Services (CS) is seeking an experienced and knowledgeable team lead to provide assistance and manage the subaward team including providing guidance and mentorship and assisting the Contracting team’s operations and initiatives. Responsible for managing the subawards team including managing personnel, negotiating terms, conducting in-depth compliance reviews, and providing grant and contract guidance to the subaward team members and other stakeholders. Also, responsible for collaborating with stakeholders to ensure efficient grant administration and adherence to regulatory requirements.

The primary focus of the Manager - Subawards Team Lead in Contracting Services is to support one or more functional areas within the Office of Research and Sponsored Projects (ORSPA) by providing contract review to ensure compliance with all applicable university, sponsor, ABOR, state and federal requirements, standards, and regulations. This is a professional staff level position in research administration. It is distinguished from Grant + Contract Officer levels in that incumbents use professional concepts in accordance with ORSPA directives to solve complex contracting and subaward contracting problems in creative and effective ways. Incumbents also typically possess a broad knowledge of all functions and operations in a specific work unit and in research operations and can generally apply judgment and make decisions affecting function or procedures for which they are accountable.

Additional details of this position include the following:

Complexity of Work

• Focus is on day-to-day operations and continuity of a job subfamily.
• Develops, implements, and maintains operational plans, programs, and systems.

Communication

• Communicates directly with staff, internal and external stakeholders and other management positions within job family.
• Requires ability to influence others within job area on policies, practices and procedures.

Scope of Accountability

• Ability to exercise some autonomy to interpret local strategies and standards,
• Appropriately escalating complex decisions or exceptions.

Effective Knowledge

• Broad understanding of multiple related disciplines and general management.
• Demonstrates team leadership; minimum 2-4 years of experience in job family.

People Management

• Ensures staff are trained to be effective and compliant in their work.
• Identifies potential employee performance issues.

CS supports faculty and staff from various colleges, schools, and departments in their efforts to apply for grants, contracts, and cooperative agreements. CS specifically plays a role in Research Operations by preparing, reviewing, negotiating and monitoring complex and non-complex contracts for research related projects to ensure compliance with university, sponsor, ABOR, federal, state, local laws and regulations.

Essential Duties

• Provide oversight to subaward team, management of team’s workflows, mentorship, oversight of subawards and processes to move subawards through contracting, responsibility for compliance issues, requesting subrecipient documentation, performing risk assessment analysis at times, drafting and negotiating subaward agreements and modifications, coordinates annual subrecipient audit compliance reviews, and generally providing subaward and operational support to the Contracting Services team.
• Duties are technical and/or complex and involve a significant degree of responsibility and judgment including ability to review and make recommendations for improvements to processes.
• Will assist with triaging agreement tasks
• Will prepare, draft and monitor complex or non-complex Subaward Agreements.
• Resolve problems arising in the course of projects by working with principal investigators, department administrators and sponsors.
• Using written job aids and guidance, will complete a variety of daily/weekly/monthly tasks.
• Work and communicate with, and provide administrative and technical assistance to, ASU departments and Sponsors related to the ASU Contracts process.
• Prepare pre-drafted correspondence and documents as needed.
• Some data entry type tasks within Excel, Word, or ASU’s Enterprise Research Administration (ERA) system
• Perform other duties as assigned in furtherance of the ASU and Contracting Services mission.

Desired Qualifications

• Bachelors or law degree required (JD preferred) and three years of related experience, OR, any equivalent combination of experience, and/or education from which comparable knowledge, skills and abilities have been achieved.
• Experience in leading multiple negotiations of grants, contracts, subcontracts, and other agreement types.
• Experience managing others preferred
• Experience in making sound business judgments, problem solving & critical thinking.
• Experience in problem solving who can take initiative and set priorities while being flexible.
• Experience working well within a team but capable of working independently and with appropriate level of direction from supervisor.
• Experience in coordinating multiple tasks within time constraints.
• Experience in identifying and determining priorities to meet obligations of the organization.
• Experience with navigating complex environments with evolving priorities and communication plans.
• Experience with serving customers including clearly communicating contractual concerns and issues and dealing tactfully and confidentially both internally and externally. Expected to be responsive to customers, engaged in work production, resourceful, flexible, and respectful of others.
• Experience with Microsoft applications (i.e., Word, Excel, Outlook), SharePoint, and computer database systems (e.g. financial systems).
• Demonstrated knowledge of business subjects such as procurement, contracting, intellectual property laws, and ethics.
• Experience with government or commercial contracting or procurement, with foreign and domestic sponsors.
• Ability to clearly communicate and exchange accurate information to perform essential duties.

Working Environment

• Climate-controlled office setting subject to extended periods of being in a stationary position.
• Constantly detects and operates a computer and other office productivity machinery, such as a calculator, copy machine and computer printer.
• Hybrid work is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location. Dean or vice president-level approval is required.
• Remote work is an arrangement where the employee spends less than 60% of their regular workweek at a regularly assigned ASU work location. Executive vice president-level approval is required.
• Fully remote work may not be available for this position.
• Alternative work schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only; and staggered start and stop times.

Department Statement:

Research Operations' mission is to serve as an essential resource to faculty and staff by assisting to secure and successfully manage external funding for University research and sponsored activities and to provide quality support and outstanding customer service, one customer at a time concentrating resources on improving processes, managing risk and compliance.

Working at ASU has additional perks and outstanding benefits, which include health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit https://cfo.asu.edu/compensation-estimator.

Driving Requirement: Driving is not required for this position.

Location: Off-Campus: Scottsdale

Funding: No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.

ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement: This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.