Executive - Commercial at Apraava Energy in Mumbai, Maharashtra, India

Accountabilities

Commercial Payment Processing & Invoice Management

• Project Contracts review from payment processing perspective.

• Review project invoices / claims against contracts, POs / WOs, approved rates, quantities, milestones and payment terms.

• Verify completion of applicable Conditions Precedent (CPs) and required Project / Site certifications before payment processing.

• Validate supporting documents including tax invoices, GRN / SRN, measurement / service certifications and approvals.

• Check invoice calculations, quantities, rates, milestones and previous payments to identify discrepancies or duplicate claims.

• Validate TDS, advances, retention, LD / penalties, rebates, credit / debit notes and other contractual deductions before determining net payable.

• Ensure required CMAM / authority approvals are obtained before payment processing.

• Coordinate with Finance / Accounts for payment processing and track invoices from submission to payment release.

• Maintain payment trackers and ensure timely closure of pending invoices / claims.

• Reconcile approved claims, payments, advances, deductions and adjustments with commercial / accounting records.

• Review and resolve commercial discrepancies, contractual claims, deviations and payment-related issues with Project, Finance, Legal and counterparties.

• Maintain records of contractual obligations, payment milestones, claims, approvals and commercial correspondence.

• Identify commercial risks / gaps / deviations in payment processes and recommend corrective actions to minimize financial exposure and contractual disputes.

Support for monitoring RE Receivables, Collections & Recovery

• Monitor billing, collections and receivables across projects / SPVs / utilities and maintain invoice-wise receivable positions.

• Prepare and monitor ageing including not due, due as per contractual terms and overdue buckets; analyse collection lag and average collection days.

• Support in escalating material overdue balances, recurring payment issues and recovery risks with supporting commercial analysis.

MIS, Power BI & Commercial Analytics

• Prepare periodic commercial MIS covering invoices, payments, billing, collections, receivables, ageing and recovery status.

• Consolidate and summarize the inputs from all team members from Contracts and Receivables for weekly reporting.

• Develop and maintain Excel / Power BI dashboards with dimensions such as SPV, State, Site, Utility / DISCOM, capacity, billed amount, collection, receivables, collection lag and ageing.

• Analyze trends, exceptions, deductions, overdue positions, collection performance and reconciliation gaps and highlight commercial risks.

• Improve data quality, standardization and reporting processes to reduce manual effort and improve visibility.

Documentation, Controls & Cross-functional Coordination

• Maintain organized records of contracts, invoices, claims, approvals, payment documents, reconciliations, payment advices, correspondence and commercial decisions.

• Representing the team on implementation of new initiatives like Oracle etc.

• Ensure payment and commercial approvals / supporting documents are readily retrievable for reviews, audits and future claims or disputes.

• Coordinate with Finance / Accounts, Project / Site, Asset Management, Legal, Procurement and other functions to resolve commercial issues.

Educational Qualifications

• Graduate in Science, Commerce, Engineering.

• MBA / PG qualification in Finance, Business Management or a related discipline

Functional Skills

• Knowledge of renewable power / electricity-sector commercial processes, project billing and DISCOM / off-taker interactions.

• Good understanding of contracts, commercial operations, invoice processing, payment workflows, claims management and contract administration of Wind and Solar projects.

• Knowledge of commercial deductions and adjustments, including TDS, advances, retention, LD / penalties, rebates, credit / debit notes and other recoveries.

• Strong analytical and numerical ability with hands-on proficiency in MS Excel and Power BI for MIS, dashboards, ageing analysis, trend analysis and management reporting.

• Good problem-solving, negotiation, follow-up and decision-making skills, with the ability to resolve commercial and payment-related issues.