Administrative Assistant - Portland at AMS |… · Portland

Summary: AMS | Association Management Services NW is one of the fastest-growing HOA management companies in the Pacific Northwest, seeking an Association Administrator to manage day-to-day administrative operations for multiple homeowner associations. The role involves providing administrative support, coordinating projects, managing documents, arranging meetings, and tracking data to ensure efficient operations. Responsibilities: - Manage day-to-day administrative operations for multiple homeowner associations, ensuring timely, accurate communication with boards, owners, and vendors - Assist with scheduling, work orders, vendor bids, and follow-ups for maintenance and improvement projects - Prepare, proofread, and distribute correspondence and reports; maintain digital records and ensure information accuracy - Arrange logistics for board and owner meetings, prepare materials, and manage follow-up tasks - Maintain records, reports, and reference lists to ensure association operations run efficiently Required Qualifications: - Dependable and detail-oriented professional - Ability to manage day-to-day administrative operations for multiple homeowner associations - Timely and accurate communication with boards, owners, and vendors - Assist with scheduling, work orders, vendor bids, and follow-ups for maintenance and improvement projects - Prepare, proofread, and distribute correspondence and reports - Maintain digital records and ensure information accuracy - Arrange logistics for board and owner meetings - Prepare materials and manage follow-up tasks - Maintain records, reports, and reference lists to ensure association operations run efficiently Required Skills: Project coordination, Document management, Data tracking Benefits: Two medical plan options (AMS covers 70% of premiums), 75% employer-paid dental and vision, 10 days of vacation per year, 10 paid holidays, Sick leave accrued at 1 hour per 30 hours worked, Paid certifications, ongoing training, and professional growth opportunities, $25,000 company-paid life insurance, 401(k) with discretionary annual match after 6 months, Access to AFLAC, Flexible spending, Short-term disability, Other voluntary programs