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Equipment Procurement & Planning Specialist,… at Amazon · Austin
ExperiencedOn-siteFull-timeAustin, TX$62k–$108k/yr
Job Description
Join our Worldwide Retail Grocery Delivery (WWRGD) Procurement team as an Equipment Procurement & Planning Specialist. You'll own Furniture, Fixtures & Equipment (FF&E) procurement for new stores across a growing portfolio.
We're looking for someone who thrives in an environment where there isn't always a playbook. You don't need to come from a traditional procurement or equipment background. You do need to be someone who takes ownership, navigates complexity, manages competing priorities and follows through until the job is done.
You'll be comfortable learning new systems, building relationships and connecting the dots across multiple teams. You'll anticipate what's coming next, recognize when something is at risk and take action without waiting to be asked. Equipment knowledge can be taught. Ownership, curiosity, urgency and accountability are what we're looking for.
Key job responsibilities
Own It End to End: Own the FF&E procurement lifecycle for multiple new store projects, from equipment planning, sourcing and quoting through purchase orders, order tracking, delivery coordination and procurement closeout. Maintain visibility into project status, budget, schedule and outstanding deliverables to support successful store openings.
Manage Your Work: Establish effective routines, trackers and checkpoints to maintain visibility into project status, deliverables, deadlines and outstanding actions. Follow established team processes while identifying opportunities to improve tools, workflows and mechanisms that increase efficiency and scalability.
Anticipate and Manage Risk: Proactively identify potential impacts to equipment budgets, procurement timelines and store opening milestones. Understand supplier lead times, project dependencies and design changes. Develop mitigation plans before issues affect the project and escalate risks early with a clear assessment and recommended path forward.
Close the Loop, Every Time: Maintain accountability for open items across internal partners and suppliers. Clearly communicate the issue, responsible owner, next steps and expected resolution date. Follow through until the outcome is confirmed and documented.
Manage Project Budgets and Commitments: Maintain visibility into project equipment budgets, purchase commitments, quotes and forecasted spend. Identify budget variances, pricing discrepancies and cost-saving opportunities, and communicate financial risks and impacts to appropriate stakeholders.
Ensure Procurement Accuracy and Quality: Review equipment requirements, quotes, purchase orders and supplier order acknowledgments for accuracy and completeness. Validate quantities, specifications, pricing and delivery requirements against approved project documentation. Identify discrepancies and coordinate resolution before they impact purchasing or project execution.
Manage Project Schedules and Deliverables: Develop and maintain equipment procurement timelines aligned with overall project milestones. Monitor critical procurement activities, supplier lead times, order confirmations and delivery schedules. Proactively communicate schedule risks and coordinate recovery plans to protect store opening dates.
Manage Supplier Relationships: Coordinate supplier quotes, pricing, lead times, freight, warranties and delivery requirements. Build productive supplier relationships, hold partners accountable to commitments and work collaboratively to resolve issues.
Partner Across Teams: Work closely with Design, Construction, Project Management, Store Operations, Strategic Sourcing, suppliers and other cross-functional partners. Build strong working relationships, communicate effectively and provide honest, constructive feedback that improves the process and outcomes.
Think Analytically: Ask the right questions, connect information across people and systems, and use data to identify risks, trends, cost savings and standardization opportunities.
Contribute to Program Development: Support the ongoing development of the Equipment procurement program by identifying opportunities for standardization, supplier optimization, process improvements and scalable procurement mechanisms. Share insights and lessons learned across projects to improve consistency and team effectiveness.
Raise the Bar: Serve as a resource for other buyers and project partners. Share knowledge, support team development and continuously look for ways to improve individual and team performance.
A day in the life
No two days look the same in this role. You might start with an Owner, Architect, Contractor (OAC) call to align equipment timelines with construction milestones, then update your project tracker, spot a delivery at risk three weeks out, and work with the supplier to lock in a revised date before it affects the opening. You could catch a pricing discrepancy in an equipment quote before a purchase order goes out, or find a specification or quantity in an order acknowledgment that doesn't match approved project requirements, then bring in the right partners and drive it to resolution. Other parts of your day might go to coordinating open items with Design and Finance, reviewing project budgets, sorting out a delivery problem with a supplier, sharing lessons learned with another buyer, or finding a way to improve a process. Through all of it, you stay organized, persistent and analytical, and you're always thinking about the next step.
About the team
- The WWRGD Equipment Procurement Team is responsible for the end-to-end procurement and coordination of Furniture, Fixtures & Equipment (FF&E) for new store development across multiple banners.
- The team partners with Design, Construction, Project Management, Store Operations, Strategic Sourcing, suppliers and other cross-functional stakeholders to ensure equipment requirements are accurately planned, procured and delivered in alignment with project budgets and schedules.
- Team members are accountable for their assigned project portfolios, including procurement execution, budget awareness, supplier performance, schedule management, quality control and project closeout.
- The team also contributes to the continued development of the Equipment program through supplier partnerships, standardization opportunities, process improvements and scalable procurement mechanisms that support business growth.
- 5+ years managing complex procurement, supply chain, operations, facilities, construction, compliance/credentialing, or program/project coordination processes across multiple stakeholders
- Experience owning a multi-step process from start to a hard deadline
- Experience managing vendor, supplier, or external partner relationships
- Experience in procurement, purchasing, or equipment buying, including quotes, pricing, lead times, purchase orders and delivery
- Experience with commercial foodservice, grocery, retail, industrial equipment, construction, or facilities projects
- Experience reading construction documents, equipment schedules, fixture plans, or specifications
- Experience working with GCs, architects, engineers, contractors, or manufacturers
- Experience negotiating pricing, terms, or commercial requirements
- Experience with tools such as Coupa, Smartsheet, Procore or similar platforms
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
USA, TX, AUSTIN - 61,800.00 - 108,200.00 USD annually
USA, WA, Seattle - 82,700.00 - 108,200.00 USD annually
We're looking for someone who thrives in an environment where there isn't always a playbook. You don't need to come from a traditional procurement or equipment background. You do need to be someone who takes ownership, navigates complexity, manages competing priorities and follows through until the job is done.
You'll be comfortable learning new systems, building relationships and connecting the dots across multiple teams. You'll anticipate what's coming next, recognize when something is at risk and take action without waiting to be asked. Equipment knowledge can be taught. Ownership, curiosity, urgency and accountability are what we're looking for.
Key job responsibilities
Own It End to End: Own the FF&E procurement lifecycle for multiple new store projects, from equipment planning, sourcing and quoting through purchase orders, order tracking, delivery coordination and procurement closeout. Maintain visibility into project status, budget, schedule and outstanding deliverables to support successful store openings.
Manage Your Work: Establish effective routines, trackers and checkpoints to maintain visibility into project status, deliverables, deadlines and outstanding actions. Follow established team processes while identifying opportunities to improve tools, workflows and mechanisms that increase efficiency and scalability.
Anticipate and Manage Risk: Proactively identify potential impacts to equipment budgets, procurement timelines and store opening milestones. Understand supplier lead times, project dependencies and design changes. Develop mitigation plans before issues affect the project and escalate risks early with a clear assessment and recommended path forward.
Close the Loop, Every Time: Maintain accountability for open items across internal partners and suppliers. Clearly communicate the issue, responsible owner, next steps and expected resolution date. Follow through until the outcome is confirmed and documented.
Manage Project Budgets and Commitments: Maintain visibility into project equipment budgets, purchase commitments, quotes and forecasted spend. Identify budget variances, pricing discrepancies and cost-saving opportunities, and communicate financial risks and impacts to appropriate stakeholders.
Ensure Procurement Accuracy and Quality: Review equipment requirements, quotes, purchase orders and supplier order acknowledgments for accuracy and completeness. Validate quantities, specifications, pricing and delivery requirements against approved project documentation. Identify discrepancies and coordinate resolution before they impact purchasing or project execution.
Manage Project Schedules and Deliverables: Develop and maintain equipment procurement timelines aligned with overall project milestones. Monitor critical procurement activities, supplier lead times, order confirmations and delivery schedules. Proactively communicate schedule risks and coordinate recovery plans to protect store opening dates.
Manage Supplier Relationships: Coordinate supplier quotes, pricing, lead times, freight, warranties and delivery requirements. Build productive supplier relationships, hold partners accountable to commitments and work collaboratively to resolve issues.
Partner Across Teams: Work closely with Design, Construction, Project Management, Store Operations, Strategic Sourcing, suppliers and other cross-functional partners. Build strong working relationships, communicate effectively and provide honest, constructive feedback that improves the process and outcomes.
Think Analytically: Ask the right questions, connect information across people and systems, and use data to identify risks, trends, cost savings and standardization opportunities.
Contribute to Program Development: Support the ongoing development of the Equipment procurement program by identifying opportunities for standardization, supplier optimization, process improvements and scalable procurement mechanisms. Share insights and lessons learned across projects to improve consistency and team effectiveness.
Raise the Bar: Serve as a resource for other buyers and project partners. Share knowledge, support team development and continuously look for ways to improve individual and team performance.
A day in the life
No two days look the same in this role. You might start with an Owner, Architect, Contractor (OAC) call to align equipment timelines with construction milestones, then update your project tracker, spot a delivery at risk three weeks out, and work with the supplier to lock in a revised date before it affects the opening. You could catch a pricing discrepancy in an equipment quote before a purchase order goes out, or find a specification or quantity in an order acknowledgment that doesn't match approved project requirements, then bring in the right partners and drive it to resolution. Other parts of your day might go to coordinating open items with Design and Finance, reviewing project budgets, sorting out a delivery problem with a supplier, sharing lessons learned with another buyer, or finding a way to improve a process. Through all of it, you stay organized, persistent and analytical, and you're always thinking about the next step.
About the team
- The WWRGD Equipment Procurement Team is responsible for the end-to-end procurement and coordination of Furniture, Fixtures & Equipment (FF&E) for new store development across multiple banners.
- The team partners with Design, Construction, Project Management, Store Operations, Strategic Sourcing, suppliers and other cross-functional stakeholders to ensure equipment requirements are accurately planned, procured and delivered in alignment with project budgets and schedules.
- Team members are accountable for their assigned project portfolios, including procurement execution, budget awareness, supplier performance, schedule management, quality control and project closeout.
- The team also contributes to the continued development of the Equipment program through supplier partnerships, standardization opportunities, process improvements and scalable procurement mechanisms that support business growth.
Basic qualifications
- Experience with Microsoft Office including Outlook, Word, and Excel, or experience in project management- 5+ years managing complex procurement, supply chain, operations, facilities, construction, compliance/credentialing, or program/project coordination processes across multiple stakeholders
- Experience owning a multi-step process from start to a hard deadline
- Experience managing vendor, supplier, or external partner relationships
Preferred qualifications
- Bachelor's degree in Supply Chain, Business, Engineering, or a related field- Experience in procurement, purchasing, or equipment buying, including quotes, pricing, lead times, purchase orders and delivery
- Experience with commercial foodservice, grocery, retail, industrial equipment, construction, or facilities projects
- Experience reading construction documents, equipment schedules, fixture plans, or specifications
- Experience working with GCs, architects, engineers, contractors, or manufacturers
- Experience negotiating pricing, terms, or commercial requirements
- Experience with tools such as Coupa, Smartsheet, Procore or similar platforms
Amazon is an equal opportunity employer and does not discriminate on the basis of protected veteran status, disability, or other legally protected status.
Our inclusive culture empowers Amazonians to deliver the best results for our customers. If you have a disability and need a workplace accommodation or adjustment during the application and hiring process, including support for the interview or onboarding process, please visit https://amazon.jobs/content/en/how-we-hire/accommodations for more information. If the country/region you’re applying in isn’t listed, please contact your Recruiting Partner.
The base salary range for this position is listed below. Your Amazon package will include sign-on payments and restricted stock units (RSUs). Final compensation will be determined based on factors including experience, qualifications, and location. Amazon also offers comprehensive benefits including health insurance (medical, dental, vision, prescription, Basic Life & AD&D insurance and option for Supplemental life plans, EAP, Mental Health Support, Medical Advice Line, Flexible Spending Accounts, Adoption and Surrogacy Reimbursement coverage), 401(k) matching, paid time off, and parental leave. Learn more about our benefits at https://amazon.jobs/en/benefits.
USA, TX, AUSTIN - 61,800.00 - 108,200.00 USD annually
USA, WA, Seattle - 82,700.00 - 108,200.00 USD annually