Office Manager at Amadeus in Orlando, FL

Office Manager

Location: Orlando, Florida · On Site

Office Manager

External Job Title: Office Manager
Position type: Full Time
Location: Orlando FL, Maitland FL
Job family: Building and Facilities

About Your Business Area/Department:

The Real Estate, Building & Facilities team supports our workplaces across North America, helping ensure our offices operate effectively, safely, and consistently. We partner with local office contacts, Finance, Procurement/Sourcing, vendors, and corporate teams to coordinate facilities operations, financial processes, workplace data, and service delivery.

Summary of the role:

We are looking for a proactive and highly organized Office Manager to help ensure smooth day-to-day operations across two office locations in the Orlando area. The role serves as the primary onsite representative for workplace operations, facilities coordination, vendor management, safety and security programs, employee experience and general office services.

Working closely with onsite leadership, employees, corporate functions and external partners, the Office Manager helps maintain a safe, efficient and professional workplace. This position is well suited to someone who enjoys balancing hands-on operational execution with relationship management, problem-solving and employee support.

In this role you’ll:

• Manage day-to-day operations across assigned office locations, ensuring the workplaces remain safe, functional, professional and well maintained.

• Conduct regular workplace inspections, identify operational needs and coordinate timely corrective actions.

• Coordinate repairs, preventive maintenance, vendor visits and facility service requests.

• Serve as the primary onsite contact for building management, landlords, contractors and service providers.

• Support office moves, renovations, furniture installations, space changes and other workplace projects.

• Manage relationships with vendors, suppliers and service providers, monitoring service quality and following up on performance or delivery issues.

• Prepare and process purchase orders, invoices and expense documentation in accordance with company requirements.

• Support office budget planning, forecasting and expense tracking.

• Partner with onsite leadership and corporate functions to support workplace safety, security and emergency preparedness requirements.

• Serve as the local site coordinator for crisis management, emergency response and business continuity activities, as assigned.

• Coordinate visitor management, building access and workplace security processes.

• Act as a trusted point of contact for facilities, workplace services and office procedure.

• Develop comprehensive reports for Regional Management and Corporate teams, as needed, providing a clear overview of office status, key data, and relevant insights to support informed decision-making.

• Support onboarding and workstation readiness for new employees and internal moves.

• Collaborate with onsite leadership, People & Culture, Finance, Procurement, Digital & Technology Services and other corporate functions to support business needs.

• Collaborate with Office Managers and Workplace Operations colleagues across NORAM to promote consistent processes, shared standards and best practices

About the ideal candidate:

• You have at least three years of relevant experience in office management, workplace operations, facilities management, hospitality, property management, business operations or a related field. A combination of education and experience that demonstrates the ability to succeed in the role will also be considered.

• You have experience coordinating vendors, facilities services and workplace-related projects.

• You have experience with invoices, purchase orders, budgets or expense tracking.

• You have proficiency in Microsoft Office applications, including Outlook, Excel, Word, PowerPoint and Teams.

• You have strong written and verbal communication skills.

• You have excellent organization, attention to detail and the ability to manage competing priorities and deadlines.

• You are a professional, service-oriented approach to problem-solving and stakeholder support.

• You can work onsite five days per week and travel between the Maitland and Orlando Airport-area offices.

What we can offer you:

• Get rewarded with competitive remuneration, individual and company annual bonus, vacation and holiday paid time off, health insurances and other competitive benefits.
• Professional development to broaden your knowledge and enhance your skills with on-line learning hubs packed with technical and soft skills training that allow you to develop and grow.

• Enter a diverse and inclusive workplace, join one of the world’s top travel technology companies and take on a role that impacts millions of travelers around the globe.

Working at Amadeus, you will find

• 🎯 A critical mission and purpose - At Amadeus, you will be powering the future of travel and pursuing a critical mission and extraordinary purpose.
• 🌎 A truly global DNA - Everything at Amadeus is global, from our people to our business, which translates into our footprint, processes, and culture.
• 🎓 Great opportunities to learn - Learning happens all the time and in many ways at Amadeus, through on-the-job training, formal learning activities, and day-to-day interactions with colleagues.
• 🤗 A caring environment - Amadeus fosters a caring environment, nurturing both a fulfilling career and personal and family life. We care about our employees and strive to provide a supportive work environment.
• 💰 A complete rewards offer - Amadeus provides attractive remuneration packages, covering all essential components of a competitive reward offer, including salary, bonus, equity, and benefits.
• 🌈 A diverse and inclusive community - We are committed to leveraging our uniquely diverse population to drive innovation, creativity, and collaboration across our organization.
• 📈 A Reliable Company - Trust and reliability are fundamental values that drive our actions and shape long-lasting relationships with our customers, partners, and employees.

Diversity & Inclusion

Amadeus is an Equal Employment Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or a related medical condition), ancestry, national origin, age, genetic information, military or veterans status, sexual orientation, gender expression, perception, or identity, marital status, mental or physical disability status, or any other protected federal, state, or local status unrelated to performance of work involved.

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Be aware of recruitment scams

Amadeus Group never charges fees, requests payment, or asks for financial information during recruitment. All legitimate opportunities are communicated solely through official Amadeus channels, including our careers website. Any payment request or outreach via unofficial platforms (e.g., WhatsApp, Telegram) should be treated as fraudulent.