Position Overview:

We seek a highly organized and detail-oriented Office Assistant to join our construction office team. The ideal candidate will have a solid background in office administration and accounting, with a strong focus on accuracy and efficiency. As an Office Assistant, you will play a crucial role in supporting our construction projects by providing administrative, clerical, and accounting assistance.

Key Responsibilities:

• Accounting Support: Perform various accounting tasks including accounts payable, accounts receivable, invoicing, expense tracking, and reconciliations. Ensure accurate and timely processing of financial transactions.

• Data Entry: Input and manage project-related data, financial records, and other information into relevant databases and software systems. Maintain accurate and up-to-date records.

• Document Management: Organize and maintain physical and electronic documents, contracts, permits, and other construction-related paperwork. Assist in creating, updating, and archiving documents as necessary.

• Communication: Ensure clear and effective communication between construction teams, vendors, and clients. Answer phone calls, respond to emails, and relay messages promptly.

• Scheduling: Assist in coordinating meetings, appointments, and project-related schedules. Help in managing calendars for project managers and other team members.

• Office Operations: Manage office supplies, equipment, and inventory. Ensure a clean and organized office environment. Assist in maintaining office protocols and procedures.

• Report Generation: Prepare and generate regular and ad-hoc reports related to project finances, expenses, and progress. Compile data and present findings in a clear and concise manner.

• Problem Solving: Collaborate with the team to identify and resolve administrative and accounting issues. Propose solutions to streamline processes and improve overall efficiency.

• Assist Project Managers: Provide administrative support to project managers as needed and assist in project coordination.

• Financial Compliance: Ensure adherence to financial regulations, company policies, and industry standards. Assist in preparing documents for audits and reviews.

Qualifications:

• High school diploma or equivalent; associate or bachelor's degree in accounting, finance, business administration, or related field is a plus.

• Proven experience (2 years) in office administration and accounting, preferably in a construction or related industry.

• Proficiency in accounting software, Microsoft Office Suite (Excel, Word, Outlook), and other relevant tools.

• Strong numerical aptitude with exceptional attention to detail and accuracy.

• Excellent organizational and multitasking skills; ability to manage priorities in a fast-paced environment.

• Effective communication skills, both written and verbal.

• Problem-solving mindset with the ability to work independently and collaboratively.

• Familiarity with construction terminology and processes is advantageous.

• Previous experience with document management systems and scheduling tools is a plus.

• Professionalism, reliability, and a strong work ethic.

Benefits:

• Competitive salary

• Opportunity to work in a dynamic and growing construction environment.

• Collaborative and supportive team culture.

• Room for professional growth and development.

If you are a dedicated and self-motivated individual with a passion for supporting construction projects through effective office administration and accounting practices, we encourage you to apply. Join our team and contribute to the success of our construction projects by ensuring efficient operations and accurate financial management.

Compensation: $17.00 - $20.00 per hour

Yakima, WA

Our feature-rich homes built in the Yakima Valley are built with the highest quality craftsmanship. At HiLine Homes, we understand the importance of creating the perfect home

Some Of The Counties We Serve Include:

Chelan, Douglas, Grant, Kittitas, Klickitat, Yakima

We’re Looking For Your Skills!

Do you have a background in construction management? Maybe you’re looking to move from the trades to working with a home building team. If you have a can-do attitude and you enjoy helping homeowners achieve their dreams with a new home, we would love to talk with you.

HiLine Homes is one of the Northwest’s largest custom home builders with 12 offices between Washington, Oregon, California, and Idaho and we’re looking for quality people to join our team.