Procore Systems Admin at Align Communications in Sterling, VA

Position Overview

Align is seeking a hands-on Procore Systems Analyst to support, optimize, and continuously improve the connection between our data center construction project management platform (Procore) and our cloud-based accounting system (Sage Intacct).

This role bridges operations, finance, and technology, ensuring both platforms work in sync to deliver accurate data, streamlined workflows, and actionable insights for leadership. The SME will go beyond initial integration, taking full ownership of system administration, task management, user permissions, reporting, training, and process optimization to ensure long-term adoption and operational excellence.

The ideal candidate will be an operational problem-solver with a strong grasp of construction/data center financial workflows, accounting processes, and cross-department coordination. You’ll oversee integration functionality and act as the in-house expert - leading process improvements, task oversight, training programs, and reporting initiatives that drive efficiency and informed decision-making.

• This hybrid role will work 2 days per week in our Sterling, VA office.
• This is a full-time salaried position offering $100,000 to $115,000 (commensurate with experience), comprehensive benefits, paid time off, paid training, and performance-based bonuses.

Key Responsibilities

Operational Integration Leadership

• Serve as a primary operational owner and SME of the Procore–Sage Intacct integration and system administration, ensuring accurate and efficient data flow between systems.
• Partner with project management, accounting, and leadership teams to align system processes with operational and financial goals.
• Oversee the full lifecycle of integration projects - from requirements gathering to launch, maintenance, and continuous improvement.

Training, Change Management & SME Support

• Train project managers, finance teams, and operations staff on Tasks tool usage, system workflows, and integration best practices.
• Serve as the go-to resource for troubleshooting, best practices, and post-integration operational guidance.
• Maintain comprehensive documentation and SOPs for task workflows, permissions, system configurations, and integration processes.

Task Management & Oversight

• Create, assign, and track project tasks in Procore using the Tasks tool to ensure accountability and visibility.
• Set due dates, categories, and statuses for tasks; integrate them into users’ “My Open Items” dashboards for better tracking.
• Monitor task progress to ensure alignment with project timelines and deliverables.

User Permissions & Access Control

• Configure and manage permission templates to ensure appropriate access levels across teams.
• Assign users to roles with Standard or Admin access to the Tasks tool.
• Customize permissions for unique project or departmental needs.

System Configuration & Maintenance

• Enable and configure the Tasks tool for new and existing projects via Project Admin settings.
• Create and manage task categories in the Company Admin tool to organize workflows.
• Ensure the Tasks tool is active in project templates for consistent deployment.

Workflow & Process Optimization

• Streamline finance and operations workflows (AP, AR, job costing, budgeting, reporting) to reduce manual entry and errors.
• Identify and implement operational best practices to enhance efficiency across departments.
• Leverage automation tools and third-party connectors to support scalable growth.

Reporting & Dashboard Management

• Tasks tool usage, system workflows, and integration best practices.
• Serve as the go-to resource for troubleshooting, best practices, and post-integration operational guidance.
• Maintain comprehensive documentation and SOPs for task workflows, permissions, system configurations, and integration processes.

Required Qualifications

• 4-6 years of hands-on experience managing Procore and Sage Intacct system administration in an operational or project management capacity.
• Background in accounting, finance, or operational leadership (CPA, CMA, or construction accounting certification a plus).
• Strong understanding of construction accounting concepts (job costing, WIP, commitments, retainage, etc.).
• Proven experience streamlining workflows, managing permissions, and improving cross-team collaboration.
• Proficiency with Excel, data reconciliation, and system-driven reporting.
• Strong communication skills and ability to translate technical concepts for non-technical stakeholders.

Preferred Qualifications

• Experience with related administration and integrations (e.g., Sage Intacct, Agave, & Avalara).
• Bachelor’s degree in Construction Management (or equivalent work experience).
• Candidates with Procore Certification in areas such as Project Manager, Project Manager: Financial Management, Project Manager: Portfolio Financials
• Familiarity with project management best practices in the construction or data center industry.

To support a fair, consistent, and high-quality hiring experience, some interviews may be recorded. These recordings help our team focus fully on the conversation at hand, rather than note-taking, and allow us to better evaluate and improve our recruitment process. Recordings are used solely for internal purposes such as training, quality assurance, and process improvement. Candidates will be informed in advance and asked to provide consent before any recording takes place.

Tier 2