Project Coordinator at Align Builders in San Diego County

Project Coordinator

• Meticulous attention to detail.
• Team player who embodies strong personal values and a collaborative spirit.
• Humble, eager to learn, and driven to grow.
• Thinks strategically with a long-term perspective.
• Takes ownership and does the right thing, even when no one is watching.
• Maintains a positive, solution-focused attitude under pressure.
• Communicates clearly and professionally.
• Disciplined, organized, and skilled at prioritizing multiple tasks.

• Lead all administrative and financial functions for a project by assisting project teams with processes including but not limited to subcontractor agreements, insurance compliance, monthly subcontractor and owner billings, and month end project job cost audits.

• Ensure the project management framework through Procore (project management software) and Sage Intacct (accounting) is set up accurately, well-organized and maintained through project completion by creating clarity and leading with excellence for all project stakeholders.

• Prioritization of critical items and tasks: Able to work on multiple projects simultaneously, each with its own deadlines and priorities.

• Assist in setting up all project administration documents. Create all contract documentation including subcontractor agreements once the project is handed over by our pre-construction team.

• Organize and prepare subcontractor and vendor payments to be submitted to our financial controller for payment.

• Knowledge and understanding of all insurance requirements for our projects and the insurances requirements for our subcontractors including understanding of endorsements (general liability, auto, workers comp, excess).

• Ensure and maintain project file integrity by confirming all project required documents have been received and executed including bonds, insurance, signed subcontractors, executed change orders, licenses, lien releases, and retention.

• Assist project team with Owner and subcontractor billings monthly to ensure we are paid, and our subcontractors are paid on time. Monitor accounts receivables for all projects you are assigned to and follow up with the project team when receivables are past due.

• Monitor all project financials and track all project costs. Review, validate, code, and process subcontractor and project team expenses.

• Review and approve weekly timecards.

• Prepare and process certified payroll reports while ensuring full compliance with federal, state, and local laws for all our public works projects using LCPTracker.

• Knowledge and an understanding of Skilled & Trained workforce requirements as well as Prevailing Wage & Davis Bacon laws and requirements.

• Stay current and compliant with labor laws and regulations, collaborating with various teams to ensure seamless implementation of labor requirements.

• Maintain meticulous internal employee, trade partner and payroll project records, generating regular reports for internal and external stakeholders.

• Conduct internal audits to identify and address discrepancies or non-compliance issues, providing necessary documentation during compliance audits to our internal project teams and trade partners.

• Conduct training sessions to enhance personnel's understanding of labor laws and certified payroll procedures, ensuring everyone stays up to date with the latest requirements.

• Bachelor’s degree preferred but not required.
• 2+ years of experience in the commercial construction industry.
• 2+ years of experience in accounting. Able to work in accounting software (Sage Intacct).
• Experience should be in commercial construction, preferably in Health Care (OSHPD), Life Sciences, Higher Education, and Office Improvements.
• Proficient computer and software skills in Microsoft Office Suite (excel, word), LCPTracker, Sage Intacct, Bluebeam & Procore.
• Interpersonal skills – ability to engage with clients, internal team members, and trade contractors in a constructive, productive way to overcome obstacles and achieve results.

• Medical, Dental & Vision Insurance
• Life Insurance
• 401(k) with company match
• Health Savings Account
• Mentorship Programs
• Vacation, Sick & Holiday Pay