Project Document Controller (6-month fixed term) at Aggreko in Manila

Project Document Controller (6-month fixed term)

Location: Manila

Bring your energy to Aggreko as aba Project Document Controller, based in BGC, Taguig. The purpose of this role is to establish and maintain effective project document control for Aggreko projects and other assigned engineering projects, ensuring that project records, correspondence, drawings and technical documentation are accurate, traceable, current and readily accessible throughout the project life cycle.

Power without pause. Heating, cooling and oil-free air without end. We keep our customers’ worlds on. From world-class events that last a few weeks to mining operations and remote communities who rely on us for decades.

What you’ll do as a Document Controller:

• Manage incoming and outgoing project correspondence, technical documents, drawings, vendor submissions and formal transmittals; verify completeness and maintain auditable distribution records.
• Establish, maintain and regularly reconcile master document registers, deliverable lists, transmittal logs, correspondence logs and revision histories.
• Apply document numbering, naming conventions, metadata, status codes, approval workflows and revision control in line with project and client requirements.
• Coordinate document submissions and review cycles among Engineering, Project Management, Procurement, Construction, Operations, suppliers, contractors and clients.
• Track review comments, overdue responses, approvals and outstanding deliverables; escalate risks to project leads and issue periodic document status reports.
• Administer Enovia admin approvals, control project folders and permissions in SharePoint and other approved document management systems, maintaining accessibility and version integrity.
• Check document quality and compliance before issue, including title blocks, document references, revision status, approval evidence and correct distribution lists.
• Ensure superseded or obsolete documents are clearly identified and archived to prevent unintended use; maintain records of issued-for-review, approval, construction and as-built documentation.
• Develop and maintain project-specific document control procedures, templates, registers, workflows and filing structures, aligned with Aggreko and client requirements.
• Support tender, design, procurement, construction, commissioning and operational handover documentation, including final dossiers, as-built records and close-out registers.
• Support project audits, internal reviews and compliance checks by retrieving records and demonstrating document traceability.
• Collaborate with regional and global engineering teams across time zones and contribute to standardization and continuous improvement of document control practices.
• Actively comply with Aggreko Health, Safety & Environmental policies, operating procedures, information security requirements and applicable local legislation.

What we're looking for:

• Bachelor’s degree in Engineering, Information Management, Business Administration or a related discipline; relevant technical or document control qualifications may also be considered.
• Minimum 3-5 years of document control experience in engineering, power generation, energy, EPC, construction, industrial or infrastructure projects.
• Proven experience managing technical document registers, formal transmittals, revision control, client submissions and multi-stakeholder review workflows.
• Practical experience with Microsoft SharePoint and Microsoft 365; experience with EDMS platforms such as Enovia, Aconex, InEight, Procore is advantageous.
• Ability to read and interpret engineering document types, drawing titles, deliverable schedules and revision/status conventions (technical design expertise is not required).
• Excellent written and spoken English and ability to work with multicultural, geographically distributed project teams.

Desired Skills:

• Strong Microsoft Excel skills for registers, trackers, filters, reporting and data quality checks; proficiency in Word, Outlook, Teams and SharePoint.
• High accuracy, organisation, attention to detail and ability to manage competing priorities and tight submission deadlines.
• Clear communication, proactive follow-up, stakeholder coordination and disciplined record keeping.
• Ability to implement practical workflows, maintain confidentiality and identify gaps or risks in document status and compliance.

Here’s what you’ll get:

• Competitive compensation package
• Industry-leading benefit plans
• Continuous training and development with career growth opportunities
• Safety-focused culture

Our people are can-do, positive, resilient and persistent. If that feels like you, apply now and build your career with the people bringing energy to the world.

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Equal employment opportunity

We welcome people from different backgrounds and cultures, and respect people’s unique skills, attitudes and experiences. We encourage everyone to be themselves at work because we know that’s how we do our best, for each other, for our customers, for the communities where we work, and for our careers.

We are an equal opportunity employer. If you apply for a role at Aggreko, we will consider your application based on your qualifications and experience, and not on your race, colour, ethnicity, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.