Administrative Assistant at AGAT Laboratories in Calgary, Alberta, CA

Your future is bright at AGAT! At AGAT Laboratories, we are the next step in your career! By joining AGAT, you become part of a dynamic, purpose-driven team that fosters innovation, collaboration, and personal growth. Our dedicated professionals come together every day with passion and determination, leveraging cutting-edge science to deliver solutions that drive progress and create a more sustainable, healthier world. Summary:  The Administrative Assistant is a position serving administrative functions across various departments and divisions. This role will be based at our Calgary location. The administrative assistant provides support to our Management, Marketing, and Business Development teams along with other administrative functions. What you will be doing: Fleet Administration • Coordinate and manage the organization's vehicle fleet, including registrations, maintenance scheduling, fuel cards, insurance documentation, and vehicle assignments. • Liaise with employees, vendors, and service providers regarding fleet-related matters. • Maintain accurate fleet records and prepare periodic reports as required. Travel and Expense Management • Administer and maintain the corporate travel booking portal. • Assist employees with travel bookings and resolve travel-related inquiries. • Ensure travel arrangements comply with corporate policies and approved procedures. Corporate Credit Card Administration • Coordinate the administration of corporate credit card programs. • Review, reconcile, and process monthly corporate credit card statements and supporting documentation. • Follow up with cardholders regarding outstanding receipts or discrepancies and ensure timely submission of expense information. Procurement and Accounting Support • Create and process purchase requisitions on behalf of the Accounting team and other departments as required. • Provide administrative support for accounts payable and other accounting functions, as needed. Lease and Rent Administration • Maintain the organization's rent and lease schedule, ensuring accuracy and timely updates. • Coordinate communications and documentation with landlords and property management representatives. • Monitor lease obligations, renewal dates, and rent payments, and provide reminders and reports to management Reporting and General Administrative Support • Prepare and maintain various reports, schedules, and tracking spreadsheets. • Organize and maintain electronic and paper filing systems in accordance with company record retention practices. • Provide general administrative support to the Accounting team. • Perform other related duties and special projects as assigned. What you bring to the table: • Minimum of 3 years of experience in an administrative support role, preferably in a corporate environment. • Confident computer skills (Outlook, Microsoft Office and Excel) • Excellent communication skills with clients and members of the team, both verbal and written • Excellent planning, organization, decision making and time management skills  • Attention to detail for routine tasks and commitment to quality standards • Ability to work well under pressure, handle multiple tasks within a fast-paced environment • Exhibit patience and customer rapport building expertise • Position may entail exposure to confidential and sensitive information; confidentiality required Work Environment: This position requires a person to sit for prolonged periods of time. Manual dexterity is required to perform this position. General office environment with some exposure to laboratory environment. Compliance with established safety procedures and appropriate PPE. Repetitious work with noticeable pressure for deadlines. Why Join Us? At AGAT Laboratories, we recognize and value our employees by offering a competitive benefits package, including: • Comprehensive health, dental, and vision care. • Paid vacation and flexible sick time. • Employee Assistance Program (EAP). • Long-term disability and life insurance. • Professional development opportunities. Who We Are: AGAT Laboratories is a premier full-service laboratory operating at the cutting edge of science and innovation across North America. Our expertise spans geochemistry, biochemistry, chemistry, microbiology, geology, and engineering, enabling us to deliver comprehensive analytical solutions. These services drive progress in industries such as Mining, Environmental, Energy, Transportation, Industrial, Agri-Food, and Life Sciences. We pride ourselves on our state-of-the-art technology, diverse expertise, and commitment to providing precise, timely, and reliable results. Beyond our technical excellence, AGAT Laboratories believes in the power of strong client relationships, fostering trust and collaboration to ensure mutual success. Our Commitment to Community and Philanthropy: At AGAT, we strive not only to advance science but also to make a positive impact in our communities. The AGAT Foundation is at the heart of our philanthropic efforts, supporting initiatives that improve education, environmental stewardship, and community well-being. Through partnerships with local organizations, volunteer activities, and donations, the AGAT Foundation champions programs that inspire future generations, promote sustainable practices, and provide support to those in need. Whether funding scholarships, participating in environmental cleanups, or supporting health and wellness initiatives, AGAT is deeply invested in giving back. Our work extends beyond the laboratory—we’re committed to creating a brighter future for our employees, clients, and the communities we serve. Join AGAT Laboratories to be part of an organization that values not just scientific innovation but also meaningful connections and lasting contributions to society. Inclusion and Diversity: AGAT Laboratories is an equal opportunity employer, committed to fostering an inclusive and barrier-free workplace. If you require accommodation during any stage of the recruitment process, please inform us confidentially, and we will work to meet your needs. Thank You for Your Interest: We appreciate the time and effort of every applicant. Only those selected for interviews will be contacted.