AP Clerk / Bookkeeper at Advanced Asset Management in Dallas, TX

About Us

Advanced Asset Management (AAM Living) delivers smart, data-driven property and asset management solutions across Texas. We specialize in maximizing occupancy, optimizing operations, improving turnover speed, and creating high-quality resident experiences. Our portfolio spans multifamily, affordable housing, build-to-rent, and community-centric living environments where operational excellence drives financial performance.

We are modern, tech-enabled, people-centric, and driven by efficiency, transparency, and continuous improvement.

Role Overview

We are seeking a detail-oriented and organized AP Clerk / Bookkeeper to support the accounting operations of our U.S. corporate office. This role will be responsible for processing accounts payable transactions, maintaining accurate financial records, performing account reconciliations, and supporting routine bookkeeping activities.

The ideal candidate will have a solid understanding of accounting principles, experience handling vendor invoices and payments, and the ability to maintain accurate financial documentation while managing deadlines. Strong attention to detail, accountability, and effective coordination with internal teams and external vendors are essential for success in this position.

Key Responsibilities

• Process, review, and record vendor invoices and accounts payable transactions accurately and within established timelines.
• Verify invoices against purchase orders, contracts, and supporting documentation to ensure accuracy and proper authorization.
• Assign appropriate general ledger codes and expense categories to invoices in accordance with accounting procedures.
• Coordinate invoice approvals and maintain supporting documentation for payable transactions.
• Prepare and process vendor payments through approved payment methods, including checks and electronic transfers.
• Reconcile vendor statements and investigate discrepancies, outstanding balances, and payment issues.
• Maintain accurate accounts payable records, vendor information, and supporting financial documentation.
• Assist with routine bookkeeping activities, including recording financial transactions and maintaining organized accounting records.
• Perform bank, credit card, and general ledger reconciliations as assigned.
• Support monthly financial close activities by preparing reconciliations and providing required documentation.
• Assist with tracking outstanding invoices, payment schedules, and accounts payable aging.
• Coordinate with internal departments and vendors to resolve invoice discrepancies and payment-related inquiries.
• Support audit preparation by maintaining accurate, complete, and readily accessible financial records.
• Perform additional accounting and administrative duties as required.

Required Qualifications

• High school diploma or equivalent; an associate degree or coursework in Accounting, Finance, or a related field is preferred.
• Minimum 2 years of relevant experience in accounts payable, bookkeeping, or general accounting.
• Working knowledge of basic accounting principles, accounts payable processes, and general ledger coding.
• Experience with invoice processing, vendor reconciliations, payment processing, and financial recordkeeping.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Experience with accounting software such as QuickBooks, SAP, or comparable accounting systems.
• Strong attention to detail and accuracy when handling financial transactions and documentation.
• Excellent organizational and time-management skills, with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills for coordinating with vendors and internal stakeholders.
• Ability to work independently while maintaining effective collaboration with the accounting and finance team.
• Familiarity with U.S. accounts payable practices, vendor documentation, and payment procedures is preferred.
• Previous experience in real estate, multifamily property management, or property accounting is an advantage.

Benefits

• Health insurance.
• Paid time off.
• Opportunities for professional growth and career advancement.
• A collaborative, innovative, and high-performance work environment.