Storekeeper & Receiving at Accor in Mampang Prapatan, Java, Indonesia

Company Description

Mercure Jakarta Gatot Subroto

Novelty among the top-notch properties of south Jakarta. Conveniently located in the golden triangle area of business, Gatot Subroto. Accessible via Jl. Gatot Subroto and Jl. Kapten Tendean, with direct access to Jakarta inner ring road highway, 10 minutes to Whoosh Halim Station, close to diplomatic establishments and only 35 minutes drive from Soekarno Hatta International Airport. Providing 403 modern and superbly designed rooms, overlooking the glamorous urban scenery, ensuring comfort and serenity.

Beyond its prime location, city views, and modern facilities, the hotel is committed to sustainability through its partnership with Green Key. It supports eco-friendly practices in water, energy, waste, cleaning, and sustainability education.

Job Description

Responsible for handling the receiving, storage, issuance, and inventory control of hotel supplies and materials. Ensure that all incoming goods are properly inspected, recorded, stored, and distributed according to hotel procedures, while maintaining accurate inventory records and compliance with hotel standards.

Key Responsibilities

A. Receiving & Inspection

1. Receive incoming goods and supplies from suppliers in accordance with approved purchase orders and delivery documents.
2. Check the quantity, quality, specifications, and condition of received items.
3. Ensure all goods received match the approved purchase orders and delivery notes.
4. Report any discrepancies, damaged items, shortages, or incorrect deliveries to the Purchasing Department and immediate supervisor.
5. Ensure all received goods are properly documented and recorded in the inventory system.
6. Coordinate with the Purchasing Department and relevant departments regarding goods receiving issues.

B. Stock Management & Inventory Control

1. Maintain accurate stock records for all items stored in the hotel warehouse.
2. Monitor stock levels and ensure sufficient inventory is available to support daily hotel operations.
3. Conduct regular physical stock counts and reconcile actual stock against system records.
4. Monitor minimum and maximum stock levels and inform the immediate supervisor when replenishment is required.
5. Identify slow-moving, expired, damaged, or obsolete items and report them accordingly.
6. Ensure proper stock rotation using the FIFO (First In, First Out) or FEFO (First Expired, First Out) method, where applicable.
7. Maintain accurate inventory documentation and stock movement records.

C. Issuing & Distribution

1. Issue goods and supplies to hotel departments based on approved requisition forms.
2. Verify the quantity and description of requested items before issuing stock.
3. Ensure all stock withdrawals are properly authorized and documented.
4. Record all stock issuance and returns accurately in the inventory system.
5. Coordinate with department representatives to ensure timely and accurate distribution of requested items.
6. Ensure that goods are distributed according to established hotel procedures.

D. Warehouse Organization & Maintenance

1. Maintain a clean, organized, and properly arranged warehouse and storage area.
2. Ensure all items are stored in designated locations with appropriate labels and identification.
3. Maintain proper storage conditions to prevent damage, contamination, deterioration, or loss.
4. Ensure food and beverage supplies, chemicals, and other materials are stored separately according to safety and hygiene requirements.
5. Conduct regular checks on warehouse cleanliness, pest control, and storage conditions.
6. Ensure proper handling and safe stacking of goods to prevent accidents or product damage.
7. Follow hotel safety, security, and hygiene standards within the storage areas.

E. Documentation & Reporting

1. Maintain accurate records of goods received, issued, returned, and transferred.
2. Prepare daily and monthly stock movement reports as required.
3. Assist in preparing monthly inventory reports and stock reconciliation.
4. Ensure all receiving and issuing documents are properly filed and accessible for audit purposes.
5. Report stock discrepancies, unusual consumption patterns, and inventory losses to the immediate supervisor.
6. Assist during internal and external stock audits.

F. Internal Control & Compliance

1. Follow established purchasing, receiving, storage, and inventory control procedures.
2. Ensure goods are only received and issued with proper supporting documentation and authorization.
3. Maintain proper control over warehouse access and inventory security.
4. Prevent unauthorized stock withdrawals, misuse, and unnecessary wastage.
5. Comply with hotel policies, Accor standards, occupational health and safety requirements, and applicable hygiene regulations.
6. Perform other related duties as assigned by the immediate supervisor.

Qualifications

• Minimum Diploma or Vocational School graduate in Logistics, Supply Chain Management, Accounting, or a related field.
• Minimum 1–2 years of experience in storekeeping, warehouse operations, inventory control, or a similar position, preferably in the hotel industry.
• Basic knowledge of inventory management, goods receiving, and stock control procedures.
• Familiar with FIFO and FEFO stock rotation methods.
• Able to operate Microsoft Excel and basic inventory management systems.
• Good numerical, organizational, and documentation skills.
• Strong attention to detail and accuracy in handling inventory records.
• Honest, responsible, disciplined, and able to maintain stock security.
• Physically fit and able to handle goods and supplies when required.
• Able to work independently and collaboratively with other departments.

Additional Information

Diversity & Inclusion for Accor means welcoming each and everyone and respecting their differences by giving priority only to qualities and skills in extending employment and development opportunities. Our ambition is to provide meaningful employment, a warm and welcoming culture, excellent working conditions and to promote the development of all people, including those with disabilities.

When applying, do not hesitate to let us know of any specific needs you may have so that we can take them into consideration.