Executive – HR & Administration (Arizona, US… at Academian · Chandler

Role Overview

We are seeking a detail-oriented Executive – HR & Administration to support U.S.-based employees and day-to-day HR operations. The role will focus on pre-onboarding, onboarding, HR administration, employee support, HRIS management, and compliance.

The ideal candidate will have experience with U.S. HR processes, strong organizational and communication skills, and a high level of confidentiality and attention to detail.

Key Responsibilities

Pre-Onboarding & Onboarding

• Coordinate background checks, reference checks, drug testing, and other pre-employment activities.
• Manage new-hire documentation, offer letters, onboarding checklists, and orientation activities.
• Coordinate with IT to ensure system access and equipment are available by the employee’s joining date.
• Partner with Recruitment to ensure a smooth transition from candidate selection through onboarding.

HR Administration & Compliance

• Maintain accurate and confidential employee records in the HRIS.
• Manage employment documentation, employee lifecycle changes, and separation documentation.
• Support compliance with applicable U.S. federal and state employment requirements.
• Assist with HR reporting, audits, and documentation.
• Ensure HR processes and employee records are completed and maintained accurately and on time.

Employee Support

• Serve as a first point of contact for employee HR-related questions and requests.
• Support benefits administration, including health insurance, retirement plans, and leave administration.
• Assist with employee engagement and performance management activities.
• Escalate complex employee or HR matters to HR leadership as appropriate.

HR Systems & Cross-Functional Coordination

• Maintain employee data and records in Paylocity and other HR systems.
• Coordinate with Recruitment, IT, Finance, and other internal teams on employee-related activities.
• Support HR reporting and ensure timely completion of recurring HR processes.
• Help identify and resolve administrative or process-related issues.

Required Skills & Experience

• 3–5 years of experience in HR Administration, HR Operations, Onboarding, or a related function.
• Experience supporting U.S.-based employees and HR processes.
• Working knowledge of U.S. HR practices and compliance requirements.
• Experience with HRIS platforms; Paylocity experience preferred.
• Proficiency in Microsoft Office Suite.
• Strong communication, organization, and time-management skills.
• High level of confidentiality and attention to detail.
• Ability to manage multiple priorities and work effectively with cross-functional teams.

Preferred Qualifications

• Bachelor’s degree in HR, Business Administration, Organizational Psychology, or a related field.
• Experience working in a U.S.-based or globally distributed organization.
• HR certification such as PHR or SHRM-CP is a plus.

Additional Information

• Work Location: Arizona, USA
• Work Arrangement: Hybrid
• Work Authorization: Candidates must be authorized to work in the United States.
• Work Schedule: The role will primarily support U.S.-based employees and may require coordination across U.S. time zones.