Legal Operations Specialist / Legal… at 22nd Century… · Plano

Duration: 6 Months

Pay Rate: $20/HR to $35/HR

Location: Plano, TX 75024 (Hybrid Role) 2days onsite 3 days remote—need local candidates

Job Summary:

Position Overview

• The Legal Operations Specialist independently manages, evaluates, and improves key Legal Department operations, including legal intake and matter management, contract lifecycle management, marketing legal and trademark operations, and cross-functional legal initiatives.
• This role is ideal for a highly organized, detail-oriented, and proactive professional who can manage high volumes of requests in a fast-paced environment. The individual will be responsible for monitoring legal requests, coordinating workflows, organizing information, and ensuring timely follow-up and completion of tasks.
• While previous legal or contract management experience is beneficial, candidates from other industries with strong project management, workflow coordination, and lifecycle management experience are encouraged to apply.

Key Responsibilities

• Monitor and manage the Legal Department's shared inbox, ensuring incoming requests are reviewed, categorized, prioritized, and routed appropriately.
• Review requests and submissions received through automated systems, including requests submitted outside regular business hours.
• Coordinate and manage legal intake processes, ensuring requests are properly documented, organized, and tracked through completion.
• Support contract lifecycle management, including contract tracking, coordination, documentation, and status updates.
• Assist with marketing legal operations and trademark-related processes.
• Independently manage multiple projects, workflows, and competing priorities while meeting deadlines.
• Maintain accurate records, documentation, and tracking systems to ensure visibility into ongoing requests and projects.
• Proactively anticipate potential issues, identify process gaps, and follow up on outstanding items to keep workflows moving.
• Collaborate with internal stakeholders and business partners to understand requirements and provide timely updates.
• Support the implementation and improvement of automated workflows and legal operations processes.
• Build and maintain positive working relationships with internal clients through effective communication and coordination.

Required Qualifications

• 1–3 years of professional experience in project management, project coordination, operations, workflow management, or lifecycle management.
• Experience working with some form of project management or task-tracking tools/software.
• Strong attention to detail and the ability to review, analyze, and organize information accurately.
• Ability to work independently, take ownership of responsibilities, and demonstrate a self-starter mindset.
• Strong organizational and time management skills, with the ability to manage multiple priorities.
• Experience working in a fast-paced, high-volume environment.
• Ability to anticipate needs, proactively follow up, and ensure tasks are completed within established timelines.
• Strong written and verbal communication skills.

Preferred Qualifications

• Previous experience in legal operations, legal coordination, contract management, or contract lifecycle management.
• Exposure to marketing legal processes, trademark operations, or legal documentation.
• Experience working directly with clients or internal business stakeholders.
• Strong relationship management and stakeholder coordination skills.
• Interest in or familiarity with AI-driven tools, automation, and process improvement.
• Experience supporting cross-functional teams or managing high-volume operational workflows.

Key Skills and Competencies

• Project Management and Coordination
• Workflow and Lifecycle Management
• Attention to Detail
• Review and Analytical Skills
• Independent Problem-Solving
• Organization and Prioritization
• Stakeholder and Client Relationship Management
• Communication and Follow-Up
• Process Improvement and Automation
• Adaptability in Fast-Paced Environments

About our Company: -

22nd Century Technologies, Inc., is one of the fastest growing IT Service Integrator and Workforce Solution companies in the United States. Founded in 1997, 22nd Century Technologies is a Certified National Minority Business Enterprise with 6,000+ people including 600+ Cyber SMEs nationwide supporting our customers in all 50 states, Canada, and Mexico. With HQs in Somerset, NJ and Mclean, VA, 22nd Century has 14 offices throughout the United States. As part of our unrelenting focus on quality and compliance, 22nd Century Technologies’ delivery is based on Certified Matured Processes including CMMI L3 Dev & SVC, ISO 20000, ISO 27001, and ISO 9001 quality processes. With a strong focus on the public sector, 22nd Century currently holds government contracts with 14 out of 15 Federal Executive agencies including DoD, 37 other Federal agencies, 50 States, 115+ Local agencies, and 37 School Districts. In the last three years, we have expanded our services to Fortune 500 and other commercial clients and currently support 80+ commercial clients.

Recognized among “Best Company to Work For” by Forbes, 22nd Century Technologies, Inc., consistently exceeds our clients’ expectations by focusing on their absolute satisfaction with jobs while keeping our employees motivated.

“22nd Century Technologies is an Equal Opportunity Employer" and “US Citizens & all other parties authorized to work in the US are encouraged to apply."

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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Pay: $20.00 - $35.00 per hour

Experience:

• Project management, project coordination, operations: 2 years (Required)
• Workflow management: 2 years (Preferred)
• Legal: 2 years (Required)

Ability to Commute:

• Plano, TX 75024 (Required)

Work Location: In person