Transportation Dispatch Assistant at Zeeland… · Zeeland

Summary: The Transportation Dispatch Assistant will work together with the Director of Transportation and other office staff to assist with the day-to-day operations of the department to ensure efficient and effective transportation for the students of the district.

Responsibilities:

• Report directly to the Director of Transportation.
• Cover the office in the absence of the director and/or other office staff.
• Daily dispatching of bus drivers/responding to all 2-way communication from buses.
• Receives, handles and/or routes all incoming calls.
• Assist with assigning substitutes to cover routes and field trips/special assignments.
• Maintain records and prepare monthly reports of field trip billing.
• Provide timely and appropriate responses to parental inquiries and concerns.
• Assist the Director of Transportation with student behavior management (i.e. watch surveillance footage, follow up with schools/parents, etc.).
• Prepare student "bus tags" each year and handle replacement for lost tags.
• Maintain and update the transportation page on the district website.
• File correspondence, invoices, cards, or other records in prescribed manner for the transportation department.
• Contact appropriate persons in the event of an accident, injury, or bus breakdown when notification is received by phone or two-way radio.
• Operate the OPW Phoenix fuels system � invoicing, fuel reports, assisting with fuel purchases and billing.
• Perform the usual office routines and practices associated with a busy, productive, and smoothly run office.
• Be willing to be "on call" after hours 1 week per month.
• Be willing to fill in as a substitute bus driver as needed.
• Other duties as required or assigned.

Qualifications:

• High school diploma plus 3 years secretarial experience.
• Able to obtain and maintain a CDL is required (training provided).
• Excellent communication skills (with students, parents, and public).
• Ability to work under pressure in a fast-paced setting.
• Ability to listen to a concern and deescalate a situation as needed.
• Basic knowledge of district's streets, bus routes and appropriate areas.
• Knowledge of basic office procedures and operation of common office equipment and machines.
• Knowledge of Google Suite, Microsoft Word, Excel, and basic bookkeeping/recordkeeping procedures.
• Ability to learn software programs of the department: (i.e. Infinite Campus, Edulog, AngelTrax, Phoenix Fuels Systems, and Alio).
• Must be a team player.
• Ability to multitask, meet deadlines and schedules, and work in a fast-paced environment is required.

Schedule:

• 40 hours/week; 52 weeks/year; normal work hours are 8:30 am � 5:30 pm.

Compensation: Level 3 - $17.33 - $20.27/hr. depending on years of relative work experience. Full Family Benefits

Replacement Position

Once the posting deadline date has been met, the supervisor will review applications and schedule interviews with the most qualified candidates. An email will be sent to applicants when the position has been filled.