SUMMARY

The Children’s Program Activity Coordinator plays a vital role in providing therapeutic care and curriculum-based activities to school-age children, primarily aged 5 months to 12 years, whose parents or guardians are engaged in YWCA advocacy services. This position works as part of the Children’s Program team to provide comprehensive support to children and families, including planning and facilitating curricula, assisting in the coordination and implementation of special activities and events, and providing family advocacy for families living in shelter and in the community. Additionally, this position may involve working with children and youth of all ages, depending on program needs. This flexibility ensures our services can meet the diverse needs of the families we serve across a wide range of age groups.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Children’s Advocacy

• Supports the holistic healing, resilience, and developmental growth of children impacted by domestic violence and other trauma.
• Develops, plans, and implements curriculum for children, ages 5 months- 12 years old, in collaboration with the Children’s Program Manager and other program staff.
• Generates the “Children’s Program Calendar of Events” monthly in collaboration with other Children’s Advocates.
• Maintains a predictable and consistent rhythm in the program as well as expectations, boundaries, and guidelines.
• Plans, prepares, and serves nutritionally sound snacks to children
• Keeps kitchen and program areas clean and orderly
• Supervises groups of children of varying sizes.
• Guides children in learning, practicing, and mastering developmental skills by way of curriculum-based art and recreation activities, peer-interaction, and guided free-play.
• Collaborates and leads field trips and special events in collaboration with the Children’s Program team.
• Helps children develop their own safety plan and build safety skills.
• Develops and maintains a clean, orderly, developmentally rich, and safe program space.
• Assists children with hygiene, including but not limited to washing hands and toileting, as needed.
• Helps to maintain program supplies and storage areas.
• Models, explains, and upholds Children’s Program rules, policies and procedures to children and their parent or guardian.
• Adapts to changing program needs and available to work a flexible schedule, including some evenings, as needed.
• Provides backup in respite care support of infants and toddlers, as needed
• Works closely with program volunteers, including interns, and supports their service.
• Partners with parents in supporting the overall social, emotional, cognitive, and developmental health of their children.
• Provides family advocacy to meet the assessed needs of the children served (intakes, maintains client files, distribution of tangible goods, provides resources and referrals, coordination of services with school liaisons, advocates for children in educational and childcare systems).Works with community partner(s) to organize delivery of birthday celebrations for children.
• Ensures documentation of all activities is completed in a thorough manner and turned in to program manager in a timely fashion. Logs pertinent information for shift.
• Collects, tracks, records and reports output and outcome data; works with the Children's Program team to complete observations and assessments of children as part of an outcome-based evaluation system
• Participates in agency or community work teams, upon request, including committees, task forces, or event planning.
• Actively participates in weekly Children’s Program meetings, All YWCA staff meetings, and scheduled internal trainings.
• Work collaboratively with the Children’s Program team and other YWCA departments to meet program goals and provide support beyond assigned duties, as needed.

Children’s Activity Coordination:

• Coordinates outreach, activities, field trips, etc., including creation of communication tools, scheduling, maintaining communication about sign-ups and eligibility, organizing logistics, and ensuring timely and accurate documentation of events and participation data.
• Facilitates or co‑facilitates Activities using approved AWBW curricula and a trauma‑informed, psycho‑educational approach. Topic areas may include tools to express emotions,
• Maintains appropriate boundaries and provides general support during activities, ensuring safe, welcoming, and inclusive learning environments to sometimes include caregivers.
• Contributes to program development and quality improvement by assisting with data tracking, reporting requirements, and documentation for children's programming.
• Ensures all services adhere to confidentiality laws, standards, and the principles of Advocacy Based Counseling (ABC) in accordance with WAC 388‑61A and Chapter 70.123 RCW.
• Participates in agency or community committees, workgroups, task forces, or event planning teams as requested.

Attends and participates in program staff meetings, All‑YWCA meetings, biweekly leadership meetings, and scheduled internal trainings.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities for staff but may support the roles of volunteers in the program.