HR & Office Administrator at XM · Thessalon…

The Role:

The HR and Office Administrator plays a dual role in ensuring smooth day-to-day office operations while supporting HR functions. This position requires a highly organized, detail-oriented, and proactive individual with strong interpersonal skills, capable of handling multiple priorities efficiently. The ideal candidate will serve as a reliable point of contact for employees, management, and external partners, maintaining a positive and professional office environment.

The main responsibilities of the position include:

• Ensure a professional, organized, and welcoming office environment for employees and visitors.
• Act as the first point of contact for HR-related queries from employees.
• Support the implementation of HR policies and ensure compliance with labor legislation.
• Maintain and update HR databases, employee records, and documentation.
• Assist with ERGANI and ERGANI II submissions and processes by preparing data, ensuring accuracy, and coordinating with the HR Operations team for timely reporting.
• Provide administrative support for learning and development, wellbeing, and employer branding activities as instructed.
• Provide administrative support for other HR-related initiatives as required.
• Manage meeting rooms and assist in the organization of company events.
• Order and arrange office snacks, coffees, and other refreshments, ensuring appropriate stock levels and a pleasant office experience.
• Oversee office maintenance, cleaning services, health & safety standards.
• Coordinate incoming and outgoing mail, deliveries, and courier services.
• Support the Finance department with invoice processing, petty cash handling, and expense reporting.

Main requirements:

• Diploma/Degree in a related field
• At least 2 years of hands-on experience in office administration
• Fluency in English and Greek.
• Excellent organizational and multitasking skills with strong attention to detail.
• Effective communication and interpersonal skills with a professional and approachable manner.
• Strong problem-solving skills and a proactive approach to daily challenges.
• Ability to handle sensitive information with discretion and confidentiality.
• Polite, positive and pleasant personality.

Benefit from:

• Attractive remuneration package
• Private health insurance
• Corporate pension fund
• Intellectually stimulating work environment
• Continuous personal development and international training opportunities

All applications will be treated with strict confidentiality!